A Simple Way To Save Money On Show Decorators And Exhibitor Services

Looking after carpeting, drayage, rentals, cleaning and other exhibitor services

is absolutely necessary when running trade show exhibits, but it's also expensive. The sad part is that many exhibitors fail to watch themselves when hiring these types of services, which could potentially save a significant amount of money and improve the ROI of their trade show exhibits. Here's how to organize and handle these types of services so that businesses can save money and improve their bottom line.

Only Pay For Needed Services

Many exhibitor services offer a number of different packages to help meet the needs of its customers. However, this often gets businesses caught in a situation where they pay for extras and additional services they just don't need. Therefore, before agreeing to anything, make sure to plan out the trade show exhibits, which should include a list of things that will need to be purchased.

There is a danger here to be aware of as well. Failing to buy the needed services and trying to do too much in-house can lead to a disaster. In general, anything that requires specific expertise, or that may not receive the attention it needs by in-house personnel should always be outsourced to another company. This leaves valuable in-house workers with the time needed to look after the things they know and do best.

Steal Money From Exhibitor Services By Returning Forms Early

Carpeting, electrical, drayage, Internet, lead recorders, floral, furniture rental, booth cleaning, and AV rentals are just a few of the services that may be required when running trade show exhibits. Each of these will provide you with a form that will need to be returned with the payment. But, the important thing to note here is that many of these companies will give a 20-30% discount if the forms are returned early. This makes it vitally important to know when the deadlines are for each of the forms because they don't all have the same one. As a general rule, however, most are due one month prior to the show date.

Organize Exhibitor Service Forms

Businesses often spend more money than they have to because they've turned in their forms late. It's easy to see why this happens. There are so many different forms, for so many different services, and all of them have a different deadline for various amounts. This makes it difficult to keep track of everything, particularly if they're just tossed into a stack of papers at the end of the desk. To prevent this, businesses need to organize all of the forms needed for their trade show exhibits and have a system in place to deal with the information that comes in and out before a show.

One of the best systems is to use a calendar. Each time a form comes in that needs to be filled out and paid, mark into the calendar what the due dates are. This way, a single glance will be enough to see what's been looked after and what hasn't. There won't be any more missed deadlines, or paying the late fees that come with it.

Outsourcing exhibitor services is a key to running successful trade show exhibits, but it can get expensive if it's not handled correctly. Ordering only the services needed for the event, staying organized, and making sure to hand in forms early will all help to save money and make the entire show easier to prepare for.

by: Chris Harmen

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