A/e/c Firms Have Unique Needs When It Comes To Document Management And Control

Architecture, engineering and construction, also known as A/E/C

, companies typically send very large electronic documents as part of the work that they conduct for clients. Large blueprints and CAD diagrams in an electronic format cannot be sent via email because they are too large and because email systems are insufficiently secure for confidential material transmission. File transfer protocol, or FTP, is what had been used traditionally to send extra-large digital files over the Internet, but this method takes a great deal of time, can be complicated and is not noted for its security features. It is for these reasons that A/E/C firms have turned to engineering document management software that is fast and secure.

Large architecture documents can be sent quickly and easily using this type of architecture document management software system. If you have ever attached a digital document to an email message, then you will be prepared for using this type of document system, because it is just as simple and easy to do. No fancy equipment or special training is needed for its use; any computer with high-speed Internet access and running on Windows, Linux or MacOS is suitable for the task.

Engineering document control is built into these software systems for large electronic document transfers. At your company, you will appoint an Administrator, who will have total control over the software system, as well as who uses it and how. You can offer your clients guest access, so that they can send and receive documents from you, and your employees can be given accounts so that they can create, send and receive large files. The Administrator will control access by users to contacts and projects, enhancing security of the entire system.

Better construction document management software also has a tracking system in place, so that you can verify when documents were sent, and which versions of documents were sent, adding another layer of security to the entire system. This also helps to improve your office productivity, because no time need be wasted on working on document versions that are out of date. Maintaining control over document versions also enhances document security.

When you are considering using this type of construction documents software, it is best to see if a free trial period is available. In this way you can test it out, using some actual work documents, and see if it performs according to the claims presented, prior to your company spending money for such a system.

by: Wayne Hemrick

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