Advice For Securing Your Office
Offices Lacking Security Suffer Losses Ranging from Petty Theft to Embezzlement
Paul Hult, a Wyoming business owner, was shocked by his discovery in 2005 that an employee he trusted had committed embezzlement against his familys construction company totaling more than $200,000.
According to Hult, the culprit was well-liked, the type of person who would give you her change so you could buy a stamp. For years, however, she stole from him by putting funds in an account she kept in the name of her late uncle. She covered up the checks by eliminating them from the system and balancing the ledger to conceal the deficit.
Hults losses may never be recouped. For embezzling company money, the criminal received a jail sentence of nine months, a term of work-release, and 10 years probation. Hult finds little comfort in the punishment, and says he is leery of trusting again.
Shield your Company from Robbery
Unfortunately, each year sees businesses suffer monetary losses in the thousands and hundreds of thousands of dollars due to immoral staff members that take advantage of their employers trust and the lack of security in their office. Mike Blonigen is a Natrona County District Attorney who provides office security suggestions that may have helped Hult avoid his traumatic loss.
>> Set up and maintain a theft security system. For instance, if you have decided not to sign blank checks, dont make any exceptions, even if it would be more convenient to do so. Theft is a much more significant inconvenience.
>> Regardless of how trustworthy they seem, do not give staff members unsupervised contact with accounting systems.
>> Perform an annual exterior audit, of which you ensure that each staff member is cognizant.
Suggestions for Added Office Protection
In addition to embezzlement, office theft can include petty theft that may total profit loss in the thousands of dollars. These additional security recommendations can help prevent such losses.
>> Even if youre leaving for only a moment, never leave your office door unlocked.
>> Encourage staff members to lock their pocket books and other valuables, particularly laptops, in a drawer when they leave their station.
>> Request appropriate identification from service staff arriving at your office.Confirm the purpose for their presence by verifying service orders.
>> After their arrival, order the immediate transfer of deliveries to secured areas. Unsupervised deliveries attract theft.
>> Tell staff members to meet strange visitors with a courteous May I help you? Making the presence of visitors known can deter thieves, as well as give help and a polite welcome to valid visitors.
>> Keep a detailed record of office supplies, including documentation of equipment serial numbers, PSU numbers, and monetary worth and purchase dates.
>> Set up security cameras around the office. Studies reveal a decrease in theft and an increase in staff performance.
>> Enable secure access control to every office area. Key cards and keys are transferable and can be stolen, but biometric readers let only sanctioned staff into areas that are secured.
by: Joan Methew
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