An Insight On Video Desktop Conferencing And Its Benefits

Technology is changing at a fast pace and in such scenario; video desktop conferencing has evolved to become the most sought after service

. Due to such prolific advancement in technology, video conferencing no longer requires expensive hardware, rather, a computer, high speed internet connection, web cameras, video switching systems all placed around a conference table is all that you require. Although there are various types of conferencing systems such as web conferencing, integrated conferencing, operator assisted conferencing, video desktop conferencing is the most popular and widely used conferencing technology, used by companies all across the globe.

What are the Requisites for Video Desktop Conferencing set up?

First and the foremost thing which you need to ensure is that the video is high definition quality video. The high definition quality offers much brighter and clearer video quality. The color in high definition video is not washed out in color and it gives a vivid look as like real time conference.

The second most important thing is to inspect how the audio in video desktop conferencing is handled. You need to find out whether the audio is included in the desktop service or you need to dial into a separate conference bridge? In desktop video conference, both the solutions are very useful. Voice over Internet protocol (VOIP) audio is a nice feature to have on a video desktop service, but it works best when the group of conferee is small. When you include more conferees in Voice over Internet protocol, there might be jittering in the audio feedback. Herein, Conference Bridge is the best option. In Conference Bridge type, more than hundred conferees can be connected and the audio transmission will be interrupted.

The next imperative feature that you need to seek is the web conferencing tool. Your desktop conferencing service should at least have the popular web conferencing tools. There should be a specified link to enable PowerPoint slides which can be uploaded and stored for recent as well as future recommendations. Then, there should be desktop sharing facility which shall allow you to share files with other conferees stored on your desktop. In this type, you can select a specific document and allow other conferees to draw changes and make necessary modifications. Furthermore, there should be proper annotation tools which will assist in highlighting documents and contracts. There should be live chat feature which will facilitate private chatting with specific conferees or with the group. Polling is another feature which desktop conferencing service should have.

Now, that we have discussed the necessary tools for setting up desktop conferencing, let us cast some light on the benefits of this technology -

It facilitates short notice meetings between individuals located in distant locations

Makes decision making process a hassle free affair

Helps to address urgent issues without delay

Gives access to experts and specialists

Facilitates real time communication and data sharing

Saves business costs related to travelling and lodging.

Nowadays, video desktop conferencing is being widely used not only by the corporate business houses to conduct meetings with their partners, clients or employees, rather, it is also popularly used in medical fields, legal institutions as well as educational institutions for meeting their specified purposes.

by: Michael Kors

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