Avoid Double Booking with Room Scheduling Software

Avoid Double Booking with Room Scheduling Software

Management of resources and schedules can be a confused and haphazard business. Manycompanies rely on administrative staff or a paper based booking system, whichcan often lead to mistakes such as double-booking of meeting rooms and membersof staff having to struggle to find out when they are supposed to attendmeetings or whether they will be able to get hold of an essential piece ofequipment. As well as reducing efficiency, such errors present a poorimpression of the company to any visiting clients.

A more effective system of organization is available. Room scheduling software can make it easier for staff to access information and to make arrangements on their own behalf.

The main benefit of using a room scheduling software is the convenience. Any member of staff can make a booking or check theschedule without having to leave their desk. Telecommuters can access thesystem from off-site, allowing them to book resources and office space for whenthey need to come in to work. Anyone can add something to the schedule, and itwill instantly be visible to all users. They can check on the schedules ofother members of staff and find out what events are planned for the day, weekor month ahead.

The system should be easy for all members of the staff to use and it should beflexible enough to cope with the needs of different types of business. A goodmanagement program should be able to handle huge amounts of data. It should beable to manage the use of any office space, equipment or resource, and handlescheduling for multiple locations, across different time zones if necessary.

DeskFlex is a user-friendly room scheduling software.It can be used in conjunction with the Outlook Calendar and it includes aninteractive floor plan that allows users to see which resources are currentlyin use. The software comes with comprehensive guides on how to use it and howto train staff to use it, and there is a round the clock technical support service.

DeskFlex can be used to manage many different resources. It can generatereports on resource use and analyze the costs incurred by differentdepartments, and it can be set up so that supervisors are immediately alertedof any booking made using the system. It can be customized to meet the needs ofthe company.

Time and resource management through a program such as DeskFlex is far easierand more convenient than the old-fashioned ways of arranging schedules. Usingsuch a system ensures that everyone can see the same version of the companyschedules, and that they are always looking at the most current one. It alsoallows any employee to make a change to the schedule. Administrative costs canbe reduced, scheduling errors can be avoided and resources and office space canbe shared without any confusion.

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