Be Clear With An Rfp To Have More Success

If you are beginning a new project and need to employ a company to handle the fulfillment

, you need to have everything ready to have all your needs and information clearly outlined. When you can clearly detail the full project, you will be able to collect many relevant and organized bids. This will save you a lot of money and headaches in the long run.

An RFP, or request for proposal, is the way many companies sync up all the different facets of a project keep everything on schedule. The only way to make sure this happens, though, is to put as much detail in the RFP as possible.

You should begin by organizing the details of the job at hand. The more information you can provide for your potential contractors, the more specific they can be in their bids. One thing a request for proposal, or RFP, needs to have is the proper contact information. That seems like an obvious detail, but many companies have had a lot of troubles because they left that little bit of information out. Your contractors can't submit a bid if they don't even know where to send it.

Next, you will want to stipulate exactly how they should send their bid. Many companies use this part of the plan to screen out the applicants who didn't read and follow the directions carefully. Finally, you should give a detailed explanation of your job and what it entails. This is important information as it will be used by the contractor to actually generate the proposal. The more detailed you are, the better the partnering company can meet your needs. Don't forget to ask for a timeline for the project's completion.

Besides the specifics of the job, you may also want to request information about each bidding company. This can serve as a screening check of sorts. If the contractors should have professional or trade licensing, ask for a copy of that with the RFP. Also, it's a good idea to request history and background information about the company itself.

Finally, take the opportunity to have each bidder put in a few references and be prepared to check them. Opinions from prior associates can give you a valuable look into the strengths and weaknesses of each potential partner.

A lot of companies have made the mistake of sending out vague RFPs. When this happens, they will always receive nothing but poor quality bids. Contractors will never be able to just guess at what you really want. You have to be clear in your RFP and then they can submit an appropriate proposal.

When it comes down to it, the best thing you can do to ensure that you project is completed on time and on budget is to lead off with a detailed, well thought out RFP.

by: Jordan McPelt

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