Can I Supply My Company Boxes For Storage At An Archive Company?

When first starting to use an archive company

, most people have questions with regard to how the service works. They wonder what the standard policies are and whether or not certain special request may or may not be honored. Whatever their questions may be, it is certain that a Philadelphia document management company will get their fair share of questions. One common question asked is whether or not a business can supply their boxes for storage.

For the most part, archive companies will allow you to use your own boxes for storing your files. Most archive companies have their own boxes to provide you if you need them. If, in the end, you decide to use your own boxes, there are certain things you need to keep in mind.

First, you should always use only unmarked boxes. Definitely do not use boxes that are stamped with the company logo. The anonymity of the files stored is the best security the archive company offers its clients. The archive company uses a unique bar code system to identify packages. Therefore when your boxes are unidentifiable they are much more secure in the archive company.

Also, Philadelphia document management company will insist that you use standard size file boxes and varying from this standard is not a good idea for many reasons and not allowed in most cases. The archive company's facilities are set up store standard file boxes in the most optimized manner possible.

Optimizing space is very important for archive companies. Using larger or smaller problems may cause space problems that the archive company is trying to avoid. Unusual shapes, sizes and colors of boxes can make them identifiable and anonymity is the key in archival storage. Another problem with non standard boxes is some may be acidic in their content and that could damage the archives stored in them and damaging files is one thing the archive company always strives to avoid.

Using your own industry standard boxes probably will not be a problem, but it may just be easier to purchase ones from the records company. The decision to do so will, of course, likely be based on the prices that your courier company charges for their boxes and the actual cost to you to supply them yourself. Whatever your choice, make sure that it fits soundly with your business's budget so that you won't find yourself disappointed later.

by: Paul Atkins

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