Can You Save Money With Fax To Email

Fax to email service is beginning to grow in popularity

. This is a natural progression from one convenient technology to a more convenient application. Some say that the machine will be a device of the past. But there will most likely always be a use for this machine.

But the software that makes it possible to receive a faxed message vial email is definitely very convenient for many people and it makes filing the messages much easier. Email messages can easily be stored in files under contact name, subject, or date received. A traditional faxed message would have to be stored in a physical file.

The faxed message, received by fax, can be lost if not filed right away. If the receiver wanted to file it in a computer file, it would have to be scanned and then uploaded to a computer. When a fax that is received via email, it can be stored in seconds in a computer file.

The message received via email is more secure compared to the actual fax message which can be read by anyone near the fax machine. The fax sent to an email address is password protected and will not be open to those who are not authorized to read it. Many like the fact that a fax received by email is better for the environment.

It takes less energy to receive by email than fax because there is one less piece of equipment to power. The fax can also break down because it has many moving parts. Many are more comfortable with email than the fax machine because they grew up using email and not a fax.

The system is also better for the environment because the email messaging does not require ink or toner cartridges. Many fax machines are known for using a large amount of ink or toner. This is true especially for the busy office that receives many faxes in a single day. This saves wear and tear on the environment and also it saves money because the office will not have to spend money on toner.

The fax machine has been a long time fixture in the office. But times are changing. More people are moving to the fax, email option. People have many systems to choose from. Companies also have many services to choose from, one that best fits the needs of their office staff.

by: Nita Pruden

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