Challenges Faced In Project Management

It is a popular misconception amongst those who are yet to understand it fully

, that Project Management is merely the overseeing of projects in the physical and intellectual domain. The reality however couldnt be more different from this. In the modern world of today, compartmentalization of jobs is a way of professional life. A piece-meal approach is favoured, where everyone is trained to focus on the individual aspects of the job at hand. Project Management principles are then used to develop strategies that link each individual compartment and transform it into an organic whole.

This kind of approach does throw its own set of challenges at those who are entrusted with keeping the project on track and ensuring its successful delivery. Some of the common challenges faced by most projects are:

Geographically Separated Teams: In this day and age, it is not uncommon to have team-members coordinating from different parts of the world. Successful projects use the communications resources at hand to co-ordinate between such geographically separated teams and harness the power of time-zone differences to manage cost and time components of projects.

Improper Choice of Tools: Many projects fail to realize impact caused by the usage of standalone software solutions. The seemingly benign task of periodic updating of reports and mailing them to the various stake-holders of projects can be a huge drain on resources. Problems may also be caused by compatibility issues between multiple software versions used by the stakeholders. This can be averted by clearly listing out common minimum factors for software compliance. Cloud-computing too can be used as a real-time coordinating tool.

Improper Management of Resources: Lack of information and the consequent coordination issues can lead to a severe mismanagement of resources. This may lead to over-ordering or under-ordering of resources. While one blocks revenue and can cause logistical difficulties, in the other scenario, project timelines could get disrupted due to a break in resource supplies. This underlines the need for training courses wherein the knowledge is imparted to overcome such issues.

Accessing Project Assets: The documents that are generated during the course of a project can run into thousands. The documents are also required to be accessed by various stakeholders and the frequency of access varies according to their particular needs. This underlines the need for a data management system that is fast and secure at the same time. Else, mismanaged data systems can prove to be a major reason for project delays and in severe cases, even project failure!

The Injazat Institute that runs Project Management courses in UAE offers aspiring project management professionals the chance to equip themselves with the skills necessary to overcome the challenges on the job. From Leadership Training to Soft Skills Development, you will find some of the finest training courses in UAE at The Injazat Institute.

by: Tobby Hedges

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