Cheap Conference Calls

Conference calls are a cheap collaboration tool that allows many attendees to talk on the phone on the same session

. Per minute rates for a conference call have dropped to new lows, conference call users are often surprised when the call ends up costing more than expected. Being aware of how calling plans work and the choices that you make that could impact your budget are two crucial steps in making conference calls pay.

Conference Call cost differences

In addition to understanding how the minutes are calculated, you should also be aware of differences in tolls. For example, if a participant calls from a mobile phone, the per minute rate for that participant may be non-existant than for those using land lines because most mobile phone providers offer long distance services included in their cell phone plans. With international conference calls, tolls vary from one country to the next, sometimes dramatically. It for this reason that international conference calls are usually attended by dialing the providers Toll Free access number.

Conference Call Service Plan Differences

Cheap conference calls may not be so cheap after all if the plan selected is not right for your needs. For instance, if you rarely use conference calls, a plan that requires a minimum monthly usage may be more expensive than a by-the-minute plan despite the lower per minute rates.

Stretching the Conference Call dollar

Once you have a good understanding of how calls are billed, toll differences, and service plan differences, you can make better decisions about how you use your service. In addition to being aware of what affects your final cost, you can also take proactive steps to ensure that all of your multi-party conference calls are as cheap as possible conference calls.

First, set a time limit for the conference call. Exceeding limits a few minutes may not appear to be much in terms of the per minute charge, but when you multiply minutes by the number of participants on the conference call additional charges can be more than expected.

Before making the call, determine which participants may have higher costs due to the use of mobile phones of the participants and their countries of origin. Consider using the "dial out" feature of your conference calling plan for these participants. For example, if some callers live in a country with significantly higher per minute rates, you may find that dialing these participants directly is much cheaper than accepting their incoming connections. Many services allow you to pre-enter participants and their phone numbers and set them up for automatic dial out.

Another way to ensure cheap conference calls is to limit participation only to those who need to be involved in the discussion. With MP3 recordings, it's possible to extend these conference calls to other team members after the fact for free. For example, you might invite department managers to the conference call, record the call, and then distribute the recording to the rest of your staff. This reduces the number of minutes billed while ensuring that everyone who needs to hear the message has the opportunity to do so.

Cheap conference calls are possible; costs do not need to exceed your budget when you're aware of the factors influencing the final bill and when you take a proactive approach to managing your calls.

Cheap Conference Calls

By: michael framer

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