Choosing A Conference Hotel That Sets The Stage For Success

Off-site meetings can help attendees interact in new ways and focus on the business at hand

. But without a few key components, they can be anything but productive. So to help seasoned event planners and those new to the industry find a hotel meeting venue that suits their needs, Marriott International, Inc. (NYSE:MAR), one of the worlds leading lodging companies, has developed a list of things to consider when planning an off-site event. They include:

The size of the space. If the hotel meeting room is too small, attendees may feel cramped; if its too large, verbal communication may be a challenge. (To alleviate this problem, Marriott offers MeetingMatrix certified diagrams and capacity information based on the room layouts available.)

Audio-visual equipment. Does the hotel offer on-site A/V technicians and support staff who provide set-up and assistance with the equipment youve requested? If not, how will problems or special requests be filled?

Dedicated, on-site event managers. A single point of contact at the hotel level can ensure event details get translated to various departments (e.g. the audio-visual team, catering, etc.). If the venue does not offer this service, its important to get a contact list for every department as early in the engagement as possible.

Guest accommodations. Overnight guests will likely need to conduct business in their off time. In addition to bath amenities and a comfortable bed, hotel accommodations should include desks, Wi-Fi and/or high-speed internet connectivity, as well as alarm clocks and the option for a wake-up call.

Business centers. Full-featured business centers allow event organizers and guests to print, copy, fax and messenger important business materials. If the hotel youve selected does not offer such services, try to ensure a nearby copy shop or business center is available early in the morning and late into the evening.

Hotel amenities. Restaurants, lounges, fitness centers, golf courses, spas and swimming pools all provide attendees places to relax together, get to know one another and share ideas in a non-structured way. If your hotel doesnt provide such amenities, organizing small group outings may be necessary.

For additional information about planning a meeting or for details about Marriotts meeting services, visit http://www.marriott.com/default.mi.

by: Jed Crowl

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