Choosing the Perfect HR and Payroll Software

Choosing the Perfect HR and Payroll Software

HR and payroll staff is vital cogs in any organisation, despite what the rest of the workforce may think...however, their jobs would be much more difficult if not for the use of sophisticated HR and payroll software, essential technology which ensures employees are paid and their job details kept.

But what should your business look for when choosing HR and Payroll software?

For medium-to-large businesses, it's wise to choose software that has the option of growing with you, with add-ons to be bought at a later date, and a system that can "talk" to other co-ordinating packages. These are the factors that will ensure software stands the test of time.

All HR departments want to enable their staff to be self-serving. HR and payroll software can give employees the option of booking holidays and managing their own absence. No HR or Payroll employee wants to manually input this information for every member of staff across the business, and this saves a lot of man hours.

This in turn empowers local managers and employees.

Some software can also produce online payslips that employees can view and print off the company intranet, having securely logged in with an individual password. This function means that staff no longer has to fold, glue, separate and dispatch payslips and also saves on paper.

No longer will the Payroll department be plagued by forgetful employees saying they need a copy of last Augusts' payslip.

Also - ensure the software is compatible with remote working technology. Can home workers access the system? Can staff work from their laptops when snowed in?

Procure multiple licences for the software so that as many individuals as necessary can access the system at the same time. Check that there are not any licence restrictions for the future, as and when the team grows and the requirement for the system increases.

Lastly, it's a great idea if your software can correspond with other software, e.g. an external recruitment tool. If two software packages can integrate, it saves additional inputting, time and money. Applicants enter their details via the company's external website and when they've been successful, those details filter through to the HR and payroll system automatically.

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