Computer Tips for Beginners
Computer Tips for Beginners
Computer Tips for Beginners
COMPUTER TIPS FOR BEGINNERS
ADD MORE ICONS TO YOUR TOOLBAR
Steps
Action
1
Open a New Document.
2
Click on Tools.
3
Click on Customize.
4
Click on Commands.
5
Click on one of the categories on the left-hand side, e.g. File, Edit, View, etc.
6
Go through the list on the right-hand side and select the icon you want to add.
7
Click on the icon you want to add and drag it to your toolbar.
Note: You can only place it in front of another icon not at the end of a row.
8
Close the customize window.
REMOVE ICONS FROM YOUR TOOLBAR
Steps
Action
1
Open a New Document.
2
Click on Tools.
3
Click on Customize.
4
Click on the icon on your toolbar that you wish to remove and drag it down to the Customize window.
5
Release your mouse.
6
Close the customize window.
7
Close the document.
PLACE ICONS ON YOUR DESKTOP
Steps
Action
1
Minimize all programs untill you are have your desktop screen in front of you.
2
Click on Start.
3
Click on Programs.
4
Right Click on the program you want to place on your desktop.
5
Click on "Shortcut to Desktop".
6
A second program will be added to the list with the number (2) in brackets.
7
Click on the icon with the number (2) and drag it to your desktop screen.
8
Rearrange your icons by clicking and dragging them one by one.
9
To remove an icon from your desktop, right click on the icon.
10
Click Delete.
CHANGE SETTINGS FROM INCHES TO CENTIMETRES
Steps
Action
1
Open a New Document.
2
Click on Tools.
3
Click on Options.
4
Click on General.
5
At the bottom of the Options window, you will see Measurement Units:.
6
If it shows inches, click on the small down arrow.
7
Select centimetres.
8
Click OK.
9
Close document.
INDENTATION
Steps
Action
1
If you want to indent (move to the right) a paragraph, highlight the paragraph and press TAB.
2
If you want to indent a paragraph in a Table, highlight the paragraph and press Ctrl & TAB.
PAGE NUMBERING
Steps
Action
1
Click on Insert on your toolbar.
2
Click on Page Numbers.
3
In the Position window click on the small down arrow and select whether you want the page number at the Bottom or the Top of the page.
4
In the Alignment window click on the small down arrow and select the position where you want to insert the page number.
5
In the small white box at the bottom of the Insert Window you can select whether you want the page numbering to start on the first page or not. If your document has a cover page, leave the white block blank so that the numbering of your document starts on page 2.
6
Click OK.
QUICK FIND, REPLACE AND PAGE FIND FUNCTION
If you are busy typing a document and you need to find or replace a word, or find another page number:
QUICK FIND
Steps
Action
1
Click on the Ctrl key with your left hand and at the same time on the letter F with your right hand.
2
Click on Find What.
3
Type the word you are looking for.
4
Click on the Enter key. This action will take you to the word you are looking for in your document.
5
Click on Find Next if you want to find the same word, but not in the same sentence.
6
Close the Find and Replace window.
QUICK REPLACE
Steps
Action
1
Click on the Ctrl key with your left hand and at the same time on the letter F with your right hand.
2
Click on Replace.
3
In the first blank space (Find What), type the word you want to replace.
4
In the second blank space (Replace With), type the word you want to replace it with.
5
Click on Replace to replace one word, or Replace All if you want to replace all the words in the document.
6
Close the Find and Replace window.
GO TO
Steps
Action
1
Click on the Ctrl key with your left hand and at the same time on the letter F with your right hand.
2
Click on Go To.
3
Type the page number you are looking for.
4
Click on Go To. This action will take you to the page you are looking for.
5
Close the Find and Replace window.
TO INSERT SYMBOLS
Steps
Action
1
Click on Insert.
2
Click on Symbol.
3
Click on any symbol you want to insert in your document.
4
Click Insert.
WORD COUNT When you need to know how many words you have typed
Steps
Action
1
Highlight the document = Ctrl A.
2
Click on Tools.
3
Click on Word Count.
4
You will note that there are six topics under the Statistics heading, i.e.:
1. Pages
2. Words
3. Characters (no spaces)
4. Characters (with spaces)
5. Paragraphs
6. Lines
SHORTCUT TO EVERYDAY SYMBOLS
ALT131
ALT147
ALT132
ALT148
ALT133
ALT149
ALT134
ALT153
ALT142
ALT162
ALT143
ALT160
ALT130
ALT163
ALT136
ALT129
ALT137
ALT150
ALT138
ALT151
ALT144
ALT154
ALT139
ALT171
ALT140
ALT172
ALT141
ALT0190
ALT161
ALT0177
ALT246
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