Database Management: Facilitating A Systematic And Secure Data Storage System

One of the most essential tools required by any organization is database

. This tool enables you to store, retrieve, and manage a wide variety of information and records in a highly systematic way. Information management is the key to successful operation of any organization. Before computers were invented it was really difficult a job to maintain information systematically. Just imagine searching for particular information which was stored decades back. You have to first search for a particular file from a mountain of files and search for the particular record from within the file. Contrast to all these hassles, you can retrieve age old data instantly from your database.

Databases are also easy to developed, easy to use, and easy to maintain and manipulate. They also provide a secure storage system for all your confidential and internal documents. Apart from safe and secure storage and management of records, databases can also benefit you commercially. Many industries involve in retailing use the so-called user database. Such a database can store vital customer information such as names, date of births, addresses, telephone numbers, e-mail addresses, etc. By retrieving records such date of birth, you can send a warm birthday wish and accompany your wish with a special product offer. As such, it is possible to up your sale and at the same time build up a good customer relationship.

The nature of database requirement depends on the size and functions of your organization. There are basic databases which are easy to set up and maintain. But there are complex and extensive databases which require timely database management. Usually a person is assigned for this job. He is responsible for the upkeep and management of the database. The database manager also makes sure that the information stored is safe and secure. The nature of data function is defined by the data base management system (DBMS) which is a set of pre-written computer programs. So how you store and manage your data depends on the DBMS. You can choose from a variety of database models including relational model, network model, hierarchical model, and object model.

by: Richard Rabins

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