Different Angles In Managing A Project

It does not matter if a project is sophisticated or simple

, it is basically limited by specific time frames and resources. Being time-bound in achieving specific goals is one of the main factors that set aside project management from routine business management. Unlike the normal operations of business entities, the objectives of projects are well-defined in their limits. In simple terms a project is a temporary group activity which targets to produce a specified result during a specific time frame.

Ensuring the efficient completion of projects will require effective management. Planning, organizing, motivating, monitoring and controlling are some of the basic roles of project management. Attaining the goals of a project with minimal or zero waste of resources is the main challenge in project management.

Regardless of the type of project and the level of complexity, project management generally undergoes five phases. Conceptualizing the aims or objectives of a project is the first step. During this phase, the project management usually enumerate and try to anticipate all the possible deliverables and objectives of the project. Hence, this is otherwise known as goal setting stage. After the goal setting stage the critical step of planning follows. In the planning stage all the activities or tasks necessary to achieve goals are identified. Relationships between and among different tasks and the time it would take each of the tasks to be completed are noted. The costing and budgeting of resources are included in this stage.

A Gantt chart is a useful tool in project planning most especially if the project has several components and team members. A Gantt chart is a bar graph that lays out the different tasks necessary to complete the project and likewise shows the duration of each task against the progression of time. The allocation of specific resources and other details may also be included in a Gantt chart.

A Gantt chart is a very practical planning tool but it is also crucial when monitoring and evaluating the progress of a project based on milestones. Preparing a Gantt chart can help team members to focus on the important components of the project. Furthermore, updating the chart as the project progresses helps detect problems early on so that remedial actions can be implemented to keep project back on schedule.

Although the planning stage is part of a project life cycle, the actual execution of the project commences later. This is where resources are assigned and budgets are allocated and work on the project finally commences. Another important phase that is also simultaneous with project execution is the controlling and monitoring phase. It is normally the project manager's role to keep track of the team's progress towards its goal and the Gantt chart can be an effective tool for assessment of progress. A quick look at an updated Gantt chart will let you immediately see what should have been accomplished at any point in time. The details of the plan and the execution of the project can be adjusted based on the up-to-date data shown on the Gantt chart.

With all tasks completed the fifth and final phase brings the project to an end. The overall assessment of the project in terms of efficiency, strengths, weaknesses, challenges and opportunities and threats is done.

by: Johnathon F Black

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