Digital Document Management Systems One Digital Filing Cabinet Is All That Is Required

Filings cabinets which can be sold for scrap, cash flow resources tied up in stationery

which could be put to better use elsewhere are elements of change if your office or working environment embraced the paperless office with document management systems designed to manage the entire life cycle of a document, any document and every document. Create new documents instantly from scratch or digitally scan in existing document templates, capture signatures, digitize large volumes of documents, automate the indexing, routing and storage of those documents with virtually no manual intervention thereby increasing the working efficiency of all stakeholders in the information dissemination chain.

Having a document management system accuracy and rapidity in which accounts payable, Human Resources and other paper-based processes by making available data capture with OC; accuracy is delivered via accurate database lookups with the resulting data and images delivered directly into WebDocs, Microsoft Sharepoint, or any ECM, ERP or other business system.

Obtaining peoples signatures for the approval of documents is an essential element of any business, essential for proving a delivery/collection has been completed, absolutely necessary should a dispute or legal issue arise. Unfortunately approving documents is an unavoidable part of running a business; however this can now be enabled by capturing signatures on digital mobile work tablets with the resulting signature transposed onto the relevant document when the handheld mobile device is docked into the document management system.

And of course this can be made from anywhere where there is a live connection (internet) which means invoices, bills of lading or other documents which were previously routed by internal and external main delivery can be made electronically, and all the information is held in one secure filing cabinet, commonly referred to as a secure server.

No longer will your business have to spend thousands in storage space for paper records, storage space for archiving, paper for printers and faxes or paper for other documentation involved in the day to day operation. Reducing overhead is the first of the benefits your business bottom line will see because of the zero stationery requirements. As stakeholders become more familiar with the system as each day passes, more forms are created and stored digitally, rapid retrieval, distribution and storage their efficiency improves making more cost savings there.

Take a look at what RJS Software can do for your business today; increase efficiency, save on storage and stationery overhead and manage document distribution, storage and retrieval all in one hit with innovative and intuitive document management software. Log on to their website today, or better still contact them for more detailed information, the address for reference is http://www.rjssoftware.com.

by: dave smith

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