Do you need Time and Attendance Software?
Do you need Time and Attendance Software?
Many people who are considering everything that is involved in implementing a Timeandattendance software just might be thinking to themselves, "Do I really want to do this"? After all, the employees and payroll department have managed to go without up until now.
Many small enterprises manage to operate relatively well with paper systems and spreadsheets so what is the need to automate it? A paper system works well until it comes to having to produce any kinds of reports such as how many employees worked overtime last month in each branch or how many showed up late on Monday morning.
Consider that it is common knowledge that time and attendance software is essential for a company with 20 or more part-time employees or companies in manufacturing. In addition, smaller companies can also benefit greatly from some of the tremendous time and attendance programs that are available today. Time and Attendance software saves time and money, reduces and/or eliminates human error while providing a convenient and powerful solution for managing employee time issues..
From my perspective, companies should strongly consider having time and attendance software if:
60 to 70 percent of manager time is spent answering timesheet questions.
Employee productivity is an issue.
Your company is cost conscious.
You have time attendance software but it is old
Your company likes to keep up with new technology.
You want to reduce the amount of time it takes each week to put the employee time into payroll.
Whether you are want to manage some or all of the issues above, or other issues, a time & attendance system is the answer.
So Where Do You Start?
If you've ever done any research into the time and attendance systems available on the market, you will know that there is an endless list of products to choose from. The prospect of choosing the right time and attendance system can stop even the best people in their tracks. Thus the normal method for making a selection is to form a group or committee that are tasked with finding a new system. The Time Attendance Software committee attends meeting after meeting, creates some form of criteria document be it a Needs Analysis or Requirements Document, obtaining input from everyone in the group. This is a time consuming but necessary step no matter what size of company or organization you belong to.
The next step is product selection. This should be a logical process and it does not need to be tedious and overwhelming. There are some standard steps in selecting time and attendance software that you can follow. Following these steps should make selection much more manageable:
Obtain buy-in from your management.
Research on the internet for TimeandAttendance systems
Continue to evolve your time & attendance system needs analysis.
Create a Time Attendance Software spending budget
Decide what you would like to see in a product demo
Schedule demos with vendors.
Determine a selection rubric to compare vendors.
Select your system.
Negotiate a good agreement, both feature and price-wise, with the vendor.
Obtain final approval from your management.
Develop a Time and Attendance System implementation plan
If you are considering TimeandAttendance software, there is good news. The software market for this type of product has become quite broad and there are many great products out there now so it's easy to find exactly what you are looking for and within the budget you have at your disposal. With so many vendors in the marketplace comes many choices. This gives greater opportunity and ability to negotiate and obtain exactly what you need. You can surf the internet looking at each product individually and gather information on each one to find the one that is most suited for you. Also, now there are unifying comparison sites too. TimeandAttendanceCompare.Com is such a site and is unique because it has a free two tools for finding the right software and they only take a few minutes to use. There is the Time and Attendance Software Quick Compare which allows you to select by general categories or there is the Time Attendance Software Selection Tool. There are also plenty of articles which can greatly assist in this whole process and beyond.
Remember: The benefits of TimeandAttendance software far outweigh any negatives. Technology can indeed save you time and money and it can lead to a more efficient and effective company.
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