Document Capture Software Document Distribution
Innovative document capture software is an integrated suite of Enterprise Content
Management (ECM) software solutions built upon on a central content repository. Customers from small and mid-size businesses (SMBs) to the world's largest enterprises use document capture software to drive down the cost and time it takes to complete business processes, reduce their susceptibility to risk, and comply with government regulations.
Leveraging a single and secure content repository that can scale to manage billions of content objects, this document capture software provides a modular suite of ECM applications including Production Document Imaging, Document Management, COLD/ERM, Business Process Management, and Records Management. These applications are used to capture, process, distribute, and manage the lifecycle of the content that drives core operations like accounts payable, claims processing, loan approval, medical billing, and compliance with regulations such as Sarbanes-Oxley. Document capture software can be installed on premise, delivered as a hosted service over the Internet, or deployed in any combination thereof.
Document Capture Software Document Distribution
Document capture software Document Distribution maximizes the capabilities of the software's Image Statements by managing the process of electronic delivery. With Document Distribution, documents are delivered directly to the intended recipients, eliminating the need for paper, printing and postage costs. Based on a recipient's profile, document capture software can distribute the statement in TIFF, RTF or PDF format for e-mails and web postings. The system also provides the option of attaching a customized cover letter, e-mail message or promotional document to a statement.
Application
The user defines a relationship between a primary document and secondary documents with a common keyword value. Once the relation is established, the statement format is set up. Recipients are then defined, each with their desired document distribution method. Based on the unique keyword assigned to each statement, the document capture software determines whether the statement is to be faxed, e-mailed, distributed to a website, burned to a CD, or any combination of options.
If the delivery is unsuccessful, the system can attempt to re-send e-mails and faxes a specified number of times before it notifies a process manager. The user always has the option to distribute "ad-hoc" in any given situation. Users managing large data sets can schedule distribution during down hours or at night so as not to affect daily production.
The following are primary and secondary documents, from different markets, managed with document capture software Image Statements and Document Distribution:
- Bank checking statements supported by check images
- Insurance profiles supported by application, policy and claim images
- Police investigation cases supported by crime report, evidence and lab work images
- Construction projects supported by customer profile, job map and service order images
- Hospital patient profiles supported by medical records, charts and x-ray images
- Manufacturing and service bureau invoices supported by packing slip and proof of delivery images
- The web-based architecture of document capture software allows Document Distribution to be implemented either at a customer site or at a host facility. Larger companies are more likely to acquire the software and establish a document distribution system. Mid-size companies are more likely to outsource their system to an application service provider, consumer portal, or print outsourcer.
Core Features
- Faster, more efficient information delivery
- Reduced mailing, printing and postage costs
- Value-added customer account profile options and benefits
- Scheduled "hands-off" mailings and statement cycles
- Distribution via fax, e-mail, web or CD
- TIFF, RTF and PDF distribution file formats
- Web delivery e-mail notifications after posting to sender website
by: Ron Thompson, Jr.
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