Document Management Software: Finding Money Through Grants

Document management software may allow you to find extra money for your business through grants

. It seems like all the news that comes from the State is related to the poor financial situation that we're all in. Your workforce is diminishing, yet there is more work to do than in the past. How do you maintain or exceed the same efficiency you achieved with a larger workload and a smaller staff?

Leveraging your current document management software solution, which combines the technologies of document imaging, COLD/ERM, document management, and workflow into a single web-enabled application, by investing in this software's automation tools, such as workflow and electronic forms will help you do more with less staff.

However, the lagging economy also means that budgets are tightening or disappearing completely and there often is not funding available for document management software. To help you continue to invest in your software solutions during these difficult financial times, document management solutions companies are offering assistance finding available grant money to supplement or completely fund your new document management software projects.

Contacting your document management solutions Account Manager is the first step toward finding out what grants are available to fund your document management software project. After discussing your ideas on the phone, your Account Manager will arrange an onsite meeting to discuss potential document management software projects with you. During those meetings, he will work with you to determine how document management software can help you do more with less, improve your department's interaction with its constituents, and provide a more efficient, more transparent level of service to your customers.

The next step is all on your document management solutions company. Your Account Manager will compile the findings into a request form and send that form to a document management solutions company that handles grants. The document management solutions company's Grant's Office liaison will review the form and work with the Grant's Office to identify any available grants for the types of improvements that interest you.

As a deliverable, the Grant's Office will provide a summary document of all available grants. They will then schedule a conference call with you to discuss each one and lead you toward the grant(s) with the most potential.

Many document management solution companies have seen their customers struggle with funding in the last couple years. This program is a great tool for those customers who want to add to their existing document management software systems or even start fresh in new departments, but are having trouble finding the available budget to allow them to do so.

Document management software can be an integrated suite of Enterprise Content Management software solutions built upon a central repository. This software can drive down the cost and time it takes to complete business processes, reduce their susceptibility to risk and comply with government regulations for customers from small and mid-sized businesses.

Document management software can help your business in numerous ways, from providing document solutions to the possibility of earning you funding through grants. Even in these tough economic times document management software is a good investment for small and medium sized businesses for numerous reasons and by working with your document management solutions company it can be affordable.

by: Ron Thompson, Jr.

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