Document Shredding And The Law

In light of various scandals in recent years, congress and state legislatures have

enacted a multitude of laws mandating the protection of customer and client information. Companies must be concerned at all times that they stay in strict compliance with these laws. Many of these laws require that documents that are going to be discarded be shredded first if they contain any data that could be construed as being confidential. Corporations must comply, or risk civil liability if any customer data were to fall into the wrong hands and be misused. For this reason, nearly all corporations are now employing a company that specializes in Document Records Management.

A document records management company is a company that specializes in safely and accurately destroying all of your documents which contain confidential data. The best of these companies will come on-site, to your location, and destroy the documents before they leave the premises. Classifying which documents get shredded can be a bit nebulous. Typically, they include documents that either contain confidential data, or are of a sensitive or private nature. The companies that do come on-site normally bring with them large, industrial strength paper shredders that can make short work of even a truckload of documents. In addition, these large shredders destroy the documents more completely than a normal office paper shredder. Instead of just cutting the paper into strips, they usually cut it into smaller pieces.

Confidentiality is also of paramount importance. Particularly in the case of truly confidential information, such as social security number, it is critical that your document records management company make no exceptions when it comes to security and confidentiality. The lion's share of these companies require a confidentiality agreement of their own employees, and will not balk at signing one with your corporation either. Having these confidentiality agreements in place shows the document management company's commitment to excellence and to your privacy.

Corporations that utilize a document records management service can also advertise this fact to their prospective clients. With the threat of identity theft looming large in the minds of many people, they will feel more confident in doing business with a corporation that assures them that their data is secure. When you can give them details of how secure and confidential your document management system is, they will have further reason to trust your corporation, and to see you as being a cut above the competition.

by: Paul Atkins

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