Dynamics GP Receivables Management Advanced Topics: Leasing, National Accounts

Dynamics GP Receivables Management Advanced Topics: Leasing

, National Accounts

We would like to review two popular techniques: National Accounts and Scheduled Payment in AR module of GP or former Great Plains. While National Accounts might be useful when you are selling to large corporations with multiple subsidiaries in the US, Canada or Worldwide, Scheduled Payments are typically implemented in Leasing operations: truck leasing would be good example. In both scenarios multicurrency is enabled, so you can cross your Corporate ERP implementation borders and implement Dynamics in Canada, Spanish Speaking Latin America, Oceania, UK, South Africa, Australia, New Zealand, South East Asia. And you can trade with the customers virtually Worldwide in their local currencies (if you have local bank accounts, accredited to receive payments for your company in the foreign country). Let's begin with National Accounts:

1. What is national account? This is a set of customers, forming unified organization, where one of the customers is named as a parent. What parent customer can typically do: pay invoice for the child customer, collect refund checks for child. There are advanced settings on the National Account Maintenance form. Let's review some of them. If you mark Base Credit Check on Consolidated National Account the credit check will be based on the summary of all the organizations (child and parent). If you have this unchecked, customer credit limit is calculated based on the individual customer

2. Where National Accounts could be deployed. Popular scenario would be franchising network (where Franchisor is the Parent customer and the net of the franchisees represent child entities). Another example is multinational corporation with the offices worldwide (being independent legal entities, as often required by the standards of the hosting countries). Even if you issue invoices to, let's say, ABC Company Brazil these invoices might be paid by the ABC Corporation USA

3. Where do you select which customer account should issue the payment? Open Cash Receipt Entry, and select the customer ID of the National Account Parent customer. You will see that the radio button Auto Apply To (customer ID or National Account) is now available (not greyed out). Click on Apply button and make your selection in Apply Sales Document screen. You can apply to the Parent customer invoice, or in View/Apply switch from National Account to Specific Customer (in this case all the child records will be available for applying). Let's now move on to the scheduled payments

4. Scheduled Payments. Imagine the scenario: you sell something as a high price ticket item and customer is willing to get financing from your organization. Here you have the possibility to replace AR balance with Notes Receivable. The functionality includes Interest Rate (annual), Payment Frequency. Plus you can calculate and see the amortization schedule. All the information in the Scheduled Payment window is editable and available for recalculation, until you post the transaction. Please, note, that SP doesn't have batch functionality at this time. This means that you cannot print edit list

5. First Invoice and Due Dates. Here the First Invoice date is defaulted from the GL posted date of the original AR Invoice (which is now the base for the scheduled payment). The Due Date is calculated based on the customer payment term

6. Where do you generate new Scheduled Payment based Invoice? In Tools -> Routines -> Sales -> Post Scheduled Payments. Here you can use various selection criteria

7. AR Refund Checks. This is where Receivables Management module integrates with Payables Management. Vendor should be created to refund the money. Typically here you create Vendor from Customer (the same ID), or Vendor ID is next default vendor (if numeric vendor numeration is in use)

8. Reporting. Regarding National Accounts Historical and open Trial Balance report can show activity or display it separate for parent and child customers

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