Easy Tips For Email Security

In todays high tech world, everyone uses emails whether its a person or business

. But how many of them are aware of email security. Email is critical to any business being competitive. In most cases it now becomes the backbone of most organizations and their day-to-day activities. The use of emails is on growth but what about the email security. Every user of emails should know the email rules and regulations and other cyber rules. Here we will discuss some common and important tips for email security.

Email security is not only a term and not so simple. Its a lot more than just using a good password of your email account or server. Email security becomes more significant as its usage in the market.

1. Automated Addressing: When we use email software, in some of the cases it select wrong recipient and thats create a problem. Its a problem and harmful when you are discussing about business secrets. So its good to turn off the automated software.

2. What should be used BC or CC: When you use CC then all the recipient can see the email addresses of others too, so unfortunately you sharing their email address to the world that shouldnt be.

And if you use BCC then each recipient only know that he is a recipient but not be able to see the other recipient. It is secure to use BCC in place of CC whenever possible.

3. Kept your Emails Safe: Never save the emails in text formats on a machine that other people have access. If u require the plain text of your received and sent emails then save them on a private system where others cant access them.

4. Dont use only one email account: You should not use only one account to fulfill all of your requirements. For the security purpose you can use more than one account as one for only business conversation and one for your personal conversation.

5. Double Check your recipient list and be professional: Always double check the recipient when sending emails to save yourself from problems. Dont use spam keywords in your email text and subject. So be careful.

6. Close the browser after logging out form the email account: Whenever you use your email account at publicly accessed system like cybercaf or library always remember to close the browser after logging out from your email account.

7. Delete the browser history and password: Most of the browsers keep track of the web pages you visit and some password and personal information to help you to fill out the similar forms but its not safe when you are using a public terminal. So whenever this happened to you delete the browser history to keep your information secure.

8. Dont Spam Emails: Forwarding emails can be security threat as it becomes a chain and more people can see your email address. So dont forward all the emails without checking for the email security. Never spam emails like this.

9. Should not use reply all button when replying Emails: never use the reply all button and try to reply individually so that conversation does not go wrong and you secrets remains secret.

10. Mobile Email access: When you are accessing emails from your mobile as now its possible, keep in mind that some email servers delete the email from your inbox if you download them through any software on your phone and delete them. So be careful when deleting any email through your phone or do changes in your settings to keep the backup of that email.

I hope the tips will help you in your Email Security and at last I must say all of us should respect the email laws and regulations.

by: Sukhminder Sidhu

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