Effective Time Management

This is an area where we can always improve

This is an area where we can always improve. I find that no matter how I try to manage my time there is always some type of unforeseen variable which will get in the way. We will never be perfect at managing our time but we can become much more efficient if we take charge of the outside variables which cause unnecessary delays.

The biggest result of not managing our time correctly is unnecessary headaches and trouble. When we dont manage our time the disorganization which is produced causes us to get farther behind as we try to get on track.

One of the biggest things that cause us to not manage our time is that many times other people want us to run their errands for them. Sometimes you will just have to say no to people. Its OK to help others out but only after you have had time to complete all that you needed for yourself. If you find it too hard to say no just tell them that you will help them whenever you can get to them. However you do it dont let others use you to do what they can and should do for themselves.

Another big idea is that other people will often waste your time. As I sat here to write this article I had several other incidents come up which didnt help me at all. They had to be dealt with but each one took much more of my time than should have been taken. It really put me behind. I have developed a mentality where I have to remain on a schedule so they definitely didnt make my disposition any better. Now I will have to prioritize the rest of my day to see if I can catch up.

The best way to manage your time is to prioritize your day ahead of time. You need to know what your schedule entails and be ready to deal with it. When you have your day prioritized beforehand you have time to think about it and consider all of your circumstances and options. You know what to expect the next day so nothing will take you by surprise. List each task that you will have to accomplish individually. Then number them according to their importance. Take care of the most important ones first and go down the list. This seems to work well for me. It may work well for you also.

This keeps me on track. I dont allow things which may be unimportant to sidetrack me until I have accomplished all of the important things. At least I know that whatever happens I have done the important things and gotten them out of the way.

If you are in a position where you have the authority to delegate tasks you need to do so by all means. When you delegate make sure that you give the right job to the right person. The person that you assign the task to must be able to accomplish it. It will do you no good to give a job to a person who will have to constantly need you to hold his or her hand to get it done.

Many times bad decisions cause us to make costly mistakes which waste time. Be decisive, but dont make rash decisions. Take as much time as you need to make a decision but if time is critical dont take too long. Every decision does not have to be the best possible under any circumstances but they need to be good. I always try to make decisions which will solve more than one problem at the time. The timing of your decisions is also important. He who hesitates is lost but the same can be said for he who moves too quickly.

Dont deal with people who are unorganized any more than you absolutely have to. I have found that unorganized people will always waste your time. If that is their lifestyle they will resist change, and they will slow you down if you arent careful. Whenever I need input from someone who I know to be unorganized I will bump up the time. If I need it by 3:00 I am always sure to tell them 2:00. This helps but believe it or not it isnt 100 percent effective. Riceland Enterprises

by: tishbite

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