Email Security Is A Huge Issue For Your Company So Take Action Now

No matter what the size of your business, or the industry you operate in

, email security should be a very real concern. Most businesses hold a vast amount of personal data about customers as well as their suppliers and employees and if this is miss-managed or not handled correctly, it could have a potentially devastating effect on your company and its operations.

Every organisation needs to ensure that inbound and outbound email communications are safe and secure as a matter of course Lets take a look at the reasons why you need to start taking email security very seriously.

Business operations

Having a secure email system can help you to ensure that data is not subject to misuse, accidental loss, or destruction. All of these could potentially put your business and its operations in severe jeopardy and open your company up to a potential lawsuit.

Employment law

As an employer, you have a duty to ensure that your employees use email securely and responsibly. In the event of a dispute, having a complete record of email communications could prove to be vital. If you dont have a secure email system, you may not be able to call upon evidence of that you may have relied on should you ever face legal action.

Data Protection Act

Under the Data Protection Act, all of your customers have the right to request any personal information that is stored on your systems. If you dont have a secure email system, you will be unable to call on this information and could potentially end up with a hefty fine.

Industry regulations

Most businesses are regulated by an authority which will have guidelines in relation to the use of email. The FSA for example, which regulates those which operate in the financial services industry, dictates that businesses must keep a record of all email communication for a minimum of 6 years.

Efficiency

A secure email system may require a certain amount of outlay, but in the long run it could actually end up saving you money. Not only will it make you fully compliant with the above regulations, it could also make your employees a lot more efficient.

Microsoft Exchange 2010

With Microsoft Exchange 2010, you can ensure that not only is your business email completely secure, you are also giving workers the tools to work more productively, both in and out of the office.

by: Jennifer B. Flowers

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