Etiquette Pointers for Today’s Audio Conferencing Technologies

Author: Jeff Paul

Author: Jeff Paul

The popularity of audio conferencing services poses new challenges for their users. They need to ensure that they adhere to the principles of business etiquette while using these technologies. Users must be mindful of the fact that audio conferences are only limited to sound, whether over VoIP, regular phone lines, or other such technologies. This can serve to magnify the effect of background noise and other distractions. In addition, too-lengthy voice conferences can be tedious and time-wasting. Before the meeting has begun, all participants should ensure that they are located in quiet places where background noise cannot interrupt the meeting. It can be hard to get back on track once interrupted, all the more so given that this is of course voice-only. People should also ensure that they join on time to avoid disrupting the flow of the meeting. At the start of the meeting proper, the one presiding should take care to begin the meeting with a roll call or an introduction of the participants (including their titles and location), as well as a brief statement of the agenda and a recap of previous meetings if necessary. During the meeting, all participants should make sure to keep background noise they generate to a minimum (e.g. typing noises, paper shuffling, footsteps, etc.). If generating such noises is unavoidable, either use the equipments mute button or apologize beforehand. Next, before speaking while audio conferencing, participants should make sure to state their names. Also, they must avoid interrupting other speakers as much as possible. Lastly, the person presiding should always moderate the discussion, ensuring that the agenda is strictly followed, that the objectives of the meeting are met, and that the meeting ends no later than the stated time on the agenda. Resource Box: The Free Conferencing Corporation offers its clients the highest-quality one-to-many collaborative conference and communications services available today. More than 100 Fortune 500 companies, various public-sector agencies, and enterprises of all sizes and stripes worldwide have been using the companys services since 2001. Find out more by visiting http://www.freeconferencecall.com or by calling 877-482-5838.About the Author:

Jeff Paul is a writer and copy editor who likes to share information on many different topics.

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