Everything You Need To Know About Web-based Cmms Software

Any software used over the internet through a web browser is called web-based software

. Such does not require installation of any CD, downloading of any software or any updates or upgrades. Examples would be email programs like Hotmail, Gmail or Yahoo Mail. When web-based software is used, you will not have to worry about the technical issues. All you need to bother about is just using the program. Issues on security, uptime or downtime, backup and upgrades are handled by the company hosting the server of the software program. Companies requiring maintenance software like CMMS or computerized maintenance management system can opt to use the web-based version.

In general, web based CMMS software is safer, provided the hosting company has security measures in place to protect the software from external attacks. Traditional software usually stores data on laptops hard disk, USB drives or portable external hard drives. All the storage devices are prone to stealing as laptops, USB and external hard drives can easily be stolen or lost. When using web based software, data is saved on secure, enterprise-type servers that are always updated and backed-up on a daily basis, housed in state-of-the art and highly secure data centers. Every new data logged in, or every report generated by the CMMS software is securely saved in remote servers.

With a web based CMMS software, top management and maintenance managers are able to access the program from anywhere around the globe, with just a click on the web browser, even if they are not within the premises of the facility being maintained. Real-time data may be viewed anytime and anywhere. This means that a top executive checking the maintenance software from outside the facility will know the last personnel that logged in the data for their scheduled maintenance at any given time. Working with the software remotely will help ensure that all the tasks defined for a specific time and day can be monitored by the manager even if on a business trip overseas.

Data stored on the server of the company hosting the web based CMMS softwareare backed up daily. The back-up data are saved on different servers on different locations for additional redundancy. This is an added feature of web based software like CMMS. Redundancy or having multiple back-ups is a guarantee that no data will ever be lost in case a server collapses or fails which rarely happens because the servers are usually protected with the latest security patches and enterprise-class firewall.

The financial benefits of CMMS software that is web based are measured in terms of increase in maintenance productivity, reduced equipment downtime, reduced maintenance, repair and operational inventory, savings in lower material cost and average payback time of the CMMS used which is less than 3 months. Three months is all it takes to set up the system, train the staff on the use of the software, enter the inventory and preventive maintenance templates and get the maintenance software system fully operational. Calculated in terms of dollars, the savings will far exceed the cost of the CMMS software making it a sound investment for the maintenance department and the entire company as well.

by: Alex Bauer

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