Extracting Maximum Producivity From Document Management And Document Scanning

Docucment management and Document Scanning can transform the way you handle paper within your organisation

. This article deals with the reasons you may like to consider employing it within your business, regardless of its size

The answer is simple, lack of understanding coupled to resistance to change. Resistance to change is fine if you don't understand the benefit of making that change but KNOWING that altering the way you access and reference documents will reap massive time and cost benefits and STILL not making the change is reckless and illogical. Any business mentor or guru will tell you that you can save as much as 45% in paper handling time by employing document scanning and management which allows you to file, retrieve and refile documents without leaving your desk. Who wouldn't want to explore improving productivity by such a large percentage. No one serious about improving their business that's for sure.

At London office rental rates it can cost as much to place a filing cabinet on expensive sq ft costs as it will to employ an office junior. In the UK it is estimated that 3 filing cabinets keep every one desk company in the average office. A staggering waste of valuable space! With office rents in the major cities running at record levels it can be as expensive to keep a filing cabinet as it is to keep a junior employee!

In summary, it would be foolhardly NOT to explore the benefits of document scanning or document management. It could be the difference between paper chaos and paper heaven. Save time, money, space. Improve your bottom line and gain a massive competitive edge. There is a lot of smoke and mirrors surrounding document scanning and management. Dont be followed by jargon. Just ask yourself if you REALLY can see an obvious benefit to the bottom line by utilising a DM system. electronic document scanning should be considered a primary route to improving paper handling times within your business. Archive scanning is also becoming more and more popular as companies wake up to the idea that rows and rows of filing cabinets not only take up valuable space but are hugely inefficient with files being misplaced, misfiled or just simply missing. To scan a 4 drawer filing cabinet will cost between 300 and 450 dependant on the level of indexing required. i.e. the number and complexity of fields you will want to search within the eventual digital document350 including the necessary indexing so is a very cost effective way of converting physcial files to digital format.

Ask for a FREE consultation and proposal from your chosen dm supplier. If they refuse move onto the next.

by: Geoff Shilton

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