Financial & Management Accounting And 4gov Time Entry
The central application for CDC Softwares 4gov solution is the Financial Suite
. This includes the core modules for the general ledger and all grant, program and cost accounting applications.
The Financial Accounting module satisfies prescribed fund accounting requirements and meets the CAFR requirements established by the Governmental Accounting Standards Board. Using this module, managers can better carry out their responsibility for collecting revenues and controlling expenditures.
The financial accounting module maintains appropriation control and provides budgetary control at several levels. Accountability can be established at the fund, department, division, section, and group levels as desired.
Make Informed Business Decisions
With this module, senior officials and department heads can establish spending and revenue collection plans. As a result, they can identify and correct any deviations long before annual budgets are exceeded, which in turn permits more effective financial management.
The system uses an integrated general ledger and subsidiary ledger chart of accounts, and classifies transactions by object and sub-object. These accounts are used for the appropriate funds by all organization levels from department to group.
Key Functionality
Appropriation control at time of entry, with optional security overrides.
A security system that controls and monitors system access, and dynamically configures menus, screens, and choices for each user.
Predefined transaction codes (Journals) permitting a single transaction to be recorded simultaneously at all responsibility centers and on all affected ledgers, in accordance with governmental accounting principles.
Automatic handling of encumbrance accounting, including partial and complete liquidation.
On-line inquiry and reporting of appropriation status, account balance vs. appropriation and spending plan, available cash, and other financial control data.
With the Web Manager, Inquiries and Reports are available on the Internet or your in-house Intranet. You control web access and usage.
The modules include a standard set of reports that users can request as needed. Detailed reports provide audit trails for the higher- level status and summary reports. Status reports can be used for operating control, and summary reports for top-level review and approval.
Reports
General and subsidiary ledger transactions and balances
Cash management information
Revenues by prime revenue class and sub-class
Expenditures by account and organization responsibility
Appropriations and Encumbrances
Inter-fund and intra-fund transfers
Financial information by responsibility centers
Cost Allocation reports
To learn more about how CDC Softwares 4gov solution can address your needs, call +1 888-288-4634 or visit us at www.4gov.com.
Copyright CDC Software 2010. All rights reserved. The CDC Software logo is a registered trademark of CDC Software.
Project/Program/Grant reports MTD, YTD, LTD
Expenditures over budget by dollar amount
Year End Reports, Encumbrance Roll-overs, Opening Balance generation
Daily Posting Lists
Excessive Deviation from Spending and Revenue Plans
System Reconciliation
15 standard Monthly/Period Closing Reports
Audit Trial Reports
Management Accounting
The Management Accounting module is designed to help public officials manage the cost of specific programs, grants, projects, or other governmental service activities.
The program accounting application maintains revenue and cost ledgers for specific activities for any given fiscal year(s), and serves as the basis for planning, budgeting, and evaluating these activities. The cost accounting application permits allocation of direct, indirect, and overhead costs to the various activities.
Key Functionality
Financial and statistical transactions that can be associated with activities such as Projects, Programs, Reimbursable Work Orders, Grants.
Recording of memorandum entries to reflect in-kind contributions without affecting the fund general ledger.
Maintenance of individual budgets, and revenue and cost ledgers for each program, project, grant, or other defined activity for multiple years, with detailed drill-downs.
A variety of methods for calculating charge rates based on Staff utilization at actual cost/ standard rates, Equipment usage, Production output.
Recording and accounting for program/project and grant revenues, and for expenditures across funds, organizations, or lines of authority.
Cost distribution across funds and department.
Direct, indirect, and overhead cost distribution.
Capturing of Service Efforts and Accomplishments data through statistical transactions, and the reporting of planned and achieved goals and objectives.
Preparation of itemized billings (and memo billings) and transfer of billed amounts among departments for services performed or goods received.
Provision of optional responsibility centers to accumulate costs, man-hours, work units, and other statistics by desired category, such as geographic area, building, or piece of equipment. Interfaces with payroll for labor distribution.
CFOs use technology they dont let technology use them. We have a solution built specifically for the technology that works best for you.
4gov is a powerful and easy-to-use SaaS ERP Suite for local governments, agencies, and not-for-profits to allocate and to manage their financial, employee, and citizen resources. 4gov is comprised of a Financial Suite, a Municipal Suite, and a Payroll/HR Suite. These are WEB-based and can operate on the Internet as a hosted solution or as an in-house solution. The choice is yours! Activate the Internet Manager for Inquiry & Reports, Processing, for Auditors Review, or for specific applications.
Supports All your Time Reporting Needs
Reporting needs vary from one organization to the next. Some governments have standardized reporting requirements, others allow departments the flexibility to introduce time reporting to meet specific requirements, like work orders. eTime Entry allows you to meet payroll and departmental requirements with a single point of entry, eliminating redundancy and the need for reconciliation.
eTime Entry includes:
Flexible hours entry by day, week, or payroll period.
Exception and positive time reporting can vary by employee and pay groups.
Tables to define how employee time will be reported for each pay group.
Security that lets departments and timekeepers access their records only.
The ability to create or import work schedules to generate expected time by day, pay period, or future periods.
Task allocations for each employee by day and by pay period.
Error!
eTime Entry enhances your payroll processing:
Record time according to the rules you establish for each pay group. Map employee time to the proper earnings code for payroll purposes, and to the proper job and funding source for financial and management reporting.
Review and approve reported time hours worked, pay codes, leave time, labor distribution electronically and route for approvals as necessary.
Free the central time keeper(s) from much of the data entry, allowing more time for reviewing and editing reported hours and processing the payroll.
Streamline Processing with a 4gov Solution
For an integrated solution, eTime Entry provides referential integrity by ensuring that employees can charge time to the most up-to-date valid projects and work orders, that all pay and leave codes are valid, and that time reported by the departments is approved and recorded consistently and accurately in all systems.
Full interface with the Internet and Intranet based 4gov Financial Suite, 4gov Work Orders, and the 4gov Payroll/Personnel applications assures that time and labor distribution are entered once and used everywhere for balanced ledgers and reporting.
by: gomembers
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