Get Member Input Before Purchasing Team Collaboration Software

Get Member Input Before Purchasing Team Collaboration Software

The simple way to avoid this resistance is to involve your team members in the decision-making process. This simple move will go a long way toward your team members "buying into" the software choice.

Ask for Member Opinions

Welcome opinions from prospective project members about their choices for online collaboration tools. In fact, steer clear from inserting your own opinion during discussions about what is available, allowing members to develop a "pain point" list of tasks they wished addressed by a potential online team collaboration tool. You'll likely find requests for different project activity management features, as well as document library access, team blogging, using wikis and much more. You will also find employee input provides you with invaluable information about what the major users of the prospective system are need to streamline their daily chores. Users of software often have deep, brilliant insights about their needs that decision makers do not.

Choosing the Appropriate Online Team Collaboration Tool

Creating greater acceptance and participation in the software system you purchase begins by involving users from the start. There are varying degrees of quality associated with different online team collaboration tools. Even though one may have a ton more features than another, that alone does not make it a superior product. Many manufacturers of online team collaboration tools unfortunately infuse unnecessary features that actually make use of the product confusing, and cause the need for long training hours just to gain a basic grasp of system operations. Overly complicated and complex tools do more to develop user resistance rather than welcomed participation.

Prioritize your Software Needs

Depending upon the type and depth of your project needs, you will find disparate member "groups" presenting a "must have" priority list for software features. However, once the system is launched, it's common that these "absolutely must have" features are used only occasionally. Therefore, during the information gathering process prior to purchase, it's important you develop priorities for the "necessary" functions and features so you aren't making a trade-off between features and intuitive usability. You will learn from seasoned users of online team collaboration tools is that a simple, intuitive interface is the most ideal and helpful for team adoption.

How You Get Your Team Onboard

There are only two methods you can employ to help generate user acceptance of a new online team collaboration tool - 1) Provide a system that makes their every work day easier and more enjoyable; 2) Order them to use it. Obviously, encouraging voluntary acceptance and use of the new tool is the preferred method. This can only be accomplished if the tool produces tangible and valuable services for each user.

Grace Kang is the Marketing Copywriter at the top team collaboration software company Central Desktop. Located in Pasadena, Central Desktop is a leading SaaS team collaboration software for SMB and midmarket businesses.

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