Hosted Exchange Services: Productivity And Efficiency

The term "business e-mail" can be interpreted by many different people in many different ways

. In years past the term was used to identify only an e-mail address individuals utilized while at work. Over time however definitions change and now the term "business e-mail" usually refers to advanced e-mail server such as hosted exchange. Not unlike standard or home-based e-mail services, hosted exchange services not only give businesses e-mail addresses but online calendars, address books, and of course mobility and compatibility as well.

Hosted exchange is a term that many business people aren't aware of. A hosted exchange server essentially stores accompanies e-mails, files, task lists, calendar information, as well as employee and client contact information. As hosted exchange functions as both an off-site storage facility as well as a mobile access hub, it's not difficult to see why hosted exchange services are the world's most popular business messaging platform. Business managers, owners, and employees can all stay in touch with relative ease and can communicate and work while traveling, while at home, and while on the road without ever missing a beat.

Not all hosted exchange services are the same however and businesses will need to window shop several different providers in order to ascertain exactly what a specific provider will give them. While the majority of hosted exchange services offer mobile access, these too can be limited. Some hosted exchange services are compatible with iPhone's and Treos while others are compatible with Blackberry's and Android phones. There are those services however that provide mobile access to all devices though they can be difficult to find.

Centrally stored information offered by hosted exchange services allows e-mails, files and all other types of company data to be accessed from anywhere at anytime. This gives business owners the freedom to travel without having to worry about monitoring operations and allows business managers and supervisors to monitor work and client satisfaction with unparalleled ease.

Companies who utilize a hosted exchange service will see the difficulty in scheduling time with coworkers become a thing of the past. Through shared calendars on a hosted exchange service employees can view their colleagues availability and schedule appointments, meetings and book conference rooms within minutes. As a result of these conveniences delays, cancellations, and the need to reschedule will be virtually nonexistent within a business utilizing hosted exchange.

Shared task lists within a hosted exchange service allow business owners and managers to create to-do lists and assign them out to the appropriate team members. Moreover it allows team members to not only have access to their to-do lists wherever they go but also allows their coworkers/colleagues to view tasks that might have flown under the radar or been missed, allowing them to address them immediately.

E-mail web access in a hosted exchange service allows anyone associated with a particular business to access company e-mails through an Internet Web browser be it from their home computer, their laptop, while on an airplane, or while on their mobile phone over a meal. Wherever an individual goes they will have access to their work e-mails as well as those that belong to their colleagues. Employing a hosted exchange service means that employees will have fewer e-mails that go unaddressed nor can they be easily forgotten. Efficiency and productivity are two of the biggest things that hosted exchange service provides a business with and many a businesses have been made stronger by such services.

by: Jennifer Jarvis

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