How Can Startups Benefit From Hosted Intranet Service

A startup has to operate under a lot of pressure and the last thing that it can afford to do is not keep in touch with its employees

. Startup being small places, it is easy to assume that everyone is well aware as to what the other person is doing but that is not the case. To keep the boll rolling, many startups have adopted hosted intranet service for keeping the entire team in the loop. Intranet service not only helps in keeping everyone informed as to what is going but it can also help the team leader to check the level of progress on real-time. Every member of the startup would have an idea or opinion abut the work that is being done and compiling this information and sharing the information among teammates becomes a lot easier when a intranet service is used. Adopting the intranet service not only facilitates open communication but also gives an opportunity to all the members to contribute in terms of thoughts and ideas. Let us take a look at how hosted intranet helps startups.

1. Reduction Operating Cost:

The most obvious benefit of adopting hosted intranet service for a startup is because of the fact that its cost-effective. For example with an intranet solution, the startup can publish most of the startup documents through the intranet web site. This saves the startup a lot of money that would have otherwise gone into unnecessary printing expenses. Another cost reduction results from the reduced telephone call time when the intranet is used in a more effective and focused manner. Using internet also reduces the training costs in the startup as all the training material can be made available on the intranet and employees as well as new hires can freely access them as per their own needs. The use of hosted intranet also results in training, corporate, administrative, and operational communications cost savings.

2. Time Saver:

Hosted intranet can speed up employees communications through various forms of formal and informal communication like e-mail, chat facility and newsgroup transmissions. For example a single e-mail can start a string of e-mails back and forth for further communications. Another efficient means of communication is the use of forms on the intranet Web pages, such as forms for an employee survey. The data collected in this manner can be properly organized into useful database format and then it can be displayed on the computer screens of the person or group of persons concerned. This data can also be stored for future use hence resulting in saving precious time thanks to use of hosted intranet.

3. Maximizes Collaborative Efforts:

Increasing communication and collaboration among employees is the basic requirement for adopting hosted intranet application. Intranet applications can enhance communication and collaboration amongst startup employees in various activities like just-in-time publishing, knowledge sharing to virtual team working. Intranet increases the level of collaboration in the startup for various functions like broadcast publishing internally, managing projects in a distributed workgroup and virtual team working, editing and managing documents in a group, sharing corporate knowledge and support through intranet, online feedback mechanisms for improving HR function and practices (employee satisfaction surveys, opinions/complaints) etc. The collaboration between employees and the startup is also indirectly through increased intranets. For example the contents in the hosted intranet like announcement section, organizational information, FAQ section, help desk, employee handbook, etc. are all oriented towards the employees by enabling them to understand about the startup, its culture, the thinking & ideology of the co-founders, its employees as well as motivating them and enabling new recruits to understand the startup and its working much faster.

4. Enhances Productivity and Effectiveness:

Building a hosted intranet can vastly benefit the startup by dramatically increasing productivity and effectiveness. It increases productivity by offering them a faster, easier, more flexible and open communication platform which is essential for the success of any startup. The increase in productivity is also a result of adopting an improved learning and knowledge management system like the intranet. The intranet also contributes directly to the effectiveness of the startup in producing business results. This is possible only because of hosted intranet.

by: Charles Funkel

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