How Many Conference Speakers Are Right For A Weekend Event?

Every detail when planning a conference is important

. Taking the time to make sure that you get these details right can be the difference between a good and a bad event. When planning an event like this, set out detailed plans and give every detail an appropriate amount of importance. One detail that should receive a high level of importance is that of conference speakers. You must determine what types of speakers and how many you will need. Failure to judge this properly could result in disgruntled attendees that may not want to support your cause again.

The conference speakers are an important part of the conference, if not the most important part. Planning a specific amount of them for an entire weekend is no easy task either. The onus is left to the planner to carefully incorporate the appropriate amount of speakers so that their presentations are well received and attendees have a variety. Listed below are some determinants for planners when deciding how many speakers to use for a weekend conference.

Time span of the conference: you already know that the conference will last the entire weekend, but you also need to determine the amount of hours it will run each day. Plan for speakers based on the amount of hours rather than by the day. By doing this you will see that it is easier to determine how to fill the day with activities. Start with the amount of main speakers you will need; a speaker every two hours is not a bad place to start. This is the ideal and most speakers will not get the chance to fill their two hour slots because of delays.

The main focus of the conference. Normally, conferences have a main speaker; this is what brings people to it. Take the time to schedule this speakers strategically, giving them the most air time. After determining their role and time slots over the course of the weekend, then schedule other speakers around them.

The exact schedule of events. If you plan to have workshops, activities or other mini-events at the conference, you must also factor this into the decision of how many speakers to get. Determine if you will require all the attendees at the event to participate in these activities. If so you will need less main speakers. If not then you will need the same amount of speakers suggested in the first tip. You will also need other presenters to handle workshops and other mini-events.

The job of the host. The host may play as large or as small a role as needed. Use the host to fill time slots where there are no speakers. This way the audience will remain entertained and not notice the lack of speakers.

Use the pointers given as your main guide to hiring speakers for your conference. There will be other things that can influence to amount of speakers present at your event, but those are often based on issues specific to your event. Know those specific issues and use them along with the pointers to plan the exact amount of speakers

The role of any conference is to educate. The tools of education may vary based on the type of event but more than likely, those tools will be the conference speakers. Baring this in mind, it is pivotal that you choose the right speakers and that they will deliver as promised.

by: Dirik Hameed

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