How To Keep Photocopier Running Costs Low

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Managing a business successfully, whether home or office based, is not possible with out using a good photocopier. Like every other office automation product, a photocopier too needs to go through your litmus test before it makes an entry inside your office.

There are lots of of tips that any business can follow, whether they own photocopiers that incorporate printing or separate devices. Ensuring everyone in the workplace only use photocopiers or printers when required is very important. It can seem obvious however, imagine printing 100 copies of the wrong documents, that would be a waste of ink and paper.

Bad photocopies are made frequently in most businesses and just getting everyone in the workplace to think before they photocopy could make a substantial difference in cost. Some new photocopiers could assist with this as they can be networked, incorporating software to track any printing done and allow quotas to be set.

Most will use photocopiers to duplicate a document they have to work on. Workers should be encouraged to use photocopiers to scan documents and send them to themselves electronically, meaning any draft changes being made may be done on their computer rather than on a hard copy. Everybody in the work place should also take responsibility for switching photocopiers off properly every night to save energy. A number of photocopiers will automatically switch into stand-by mode when not in use so energy can also be saved during the working day, potentially reducing energy bill costs.

The add ons which can help to transform a photocopier into a scanner as well are optical character recognition (OCR) software. This then turns papers into electronic documents which one can edit and allows you to scan them directly as an attachment to e-mails or to place on your computer desktop.

3. A number of photocopiers today provide you with the feature that means that you could both send as well as receive faxes from this. Mainly because it includes a document feeder this provides you with the facility to send multi-page faxes if you wish to or just single pages. Any incoming faxes can be automatically printed out as they are received and may well be delivered to another output tray from that used for copying. Some machines even have the option if they are networked to your PC to be able to allow you to send faxes directly from it.

Additional Features : There are plenty of works you need to do with your printed documents such as hole punching, stapling etc. Won't it be great to find out a copier which can do all these things for you? Find out form your supplier for features in your photocopier.

For your office equipment do have a look at our range of photocopiers such as canon, xerox, sharp, toshiba and fax machines.

by: Laura Wimble

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