How To Reduce Costs And Improve Efficiency In Your Human Resource Department

The Human Resources (HR) department is vital to the successful running of any business

, as they not only look after payroll, holiday and absences they can also look after recruitment and expenses to name but a few. Their documents will often exist in several formats with a different process that needs to be carried out for each document type. This makes the process very labour intensive and very expensive. Investing in a HR Management Solution, such as Documations HR Solution, can help to automate the manual process and streamline the department.

Handling paper is considered a very time consuming and costly job and one which can be prone to error. Coopers & Lybrand undertook some research into the costs relating to document processing. The results were quite shocking:

A massive 70% of white-collar worker time is spent processing paper documents

The average cost of filing a document is $20

If a document is misplaced then it can cost up to $120 to search for that misfiled document

It costs approximately $250 to recreate a lost document

Over time this can equate to an astonishing amount of money, but investing in a HR solution could cut these costs significantly; helping to improve the way the department runs whilst also saving time and money.

Some of the key benefits of implementing a HR solution include:

Retrieve all an employees documents from one place

All HR documentation for a specific employee including: employee files, payroll documents, pension records, appraisal forms, holiday requests, sickness self certification forms, etc, can be stored and accessed from one central location.

Automate the processing of HR documents

A HR solution can handle the processing of the different document types. For example, for recruitment, application forms can be processed from entry to the organisation through to rejection or acceptance with standards letters being automatically sent to the applicant at each stage.

Remove the problems of paper forms

Automate HR processes that involve details being entered onto a form, such as holiday requests and sickness self certification with the use of eForms.

High levels of access security

With a HR solution access can be granted on different levels so only people with the right level of security can gain access to certain confidential documents or information, which is virtually impossible with paper storage.

Reliability of electronic storage

Due to the importance of some HR documents, the risk of misplacing or losing them is unacceptable but unfortunately common when dealing with paper; a HR solution stores the documents electronically and ensures this risk is eliminated.

Fully integrated HR software will allow HR personnel to focus more on the needs of their employees and business critical tasks. They will also become more productive and valuable to the business as they wont be drowning under a sea of documents and the added complexities of processing such documents. At Documation, we believe that investing in a HR solution will benefit not only the HR department, but the whole company. So if you have been thinking about improving your HR department, think about how the above benefits could help your business now and in the future.

by: Documation

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