How To Use Your Email Address Book To Be More Organised

If you use Windows Mail are any email program there is likely to be an Address book

that you can use to store the contact details and information of your family, friends and business associates. The Address Book feature saves you time as it enables you to organise your contacts in a logical and systematic way. However, the Address Book feature is often underutilized with many people not fully aware of the time saving benefits that can be derived from using it. Some people avoid using it because they feel it is quite complicated to use. However, the Address Book feature is very easy to use with a little practice.

If you want to make the most of the Address Book feature then follow these steps:

Step One

Begin by opening Windows mail or Outlook Express and click on the Contacts button. By doing this the Contacts window will appear on your screen. Then with your mouse double click a contact that you want to add information to.

Step Two

The properties box will appear. On the top task bar will a number of tabs that will enable you to enter different contact information. A brief description of each tab is as follows:

Name and E-mail: This is the most two most important pieces information that you need to create a contact. In this tab you can enter the persons name and e-mail address

Home: In this tab you enter the persons personal contact information that includes their home address, fax, telephone and mobile numbers. You can also type in their website or blog address if they have one.

Work: If you have business partners, associates or contacts you can input information about their company or the company they work for. This will include information such as their job title and business telephone and fax number. There is even the option to include a map that shows the location of their business address. This is a very useful feature in finding the location when you have a meeting at the location.

Family: In this tab you can enter all the names and contacts of your immediate and extended family members. You can go into detail to include the gender and even anniversaries and birthdays so you do not forget these important dates.

Notes: With this tab you have a facility to enter any relevant or useful notes.

IDs: This tab relates to security while you are communicating with any of your contacts. Also known as Digital IDs their purpose is to ensure security is not breached. Digital IDs enable you to authenticate the identity of the person you are communicating with. If you have been provided with an ID by someone then you can store their ID details so that you can verify these when you open up a communication with that particular contact.

When you have finished adding the relevant contact information you click on the OK button and save the changes and close the window.

by: Sarah Woodbridge

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