It is essential that all companies archive important documents and it is not always best to do this on site
. Many businesses choose to use the services of an offsite media storage company, but with so many companies offering similar services how do you choose the best one?
When choosing an offsite media storage company there are a few things to take into consideration. Firstly, do some research into the background and reputation of the companies you are considering. Naturally, you want the services of a company that has a good reputation for media storage management as this will ensure all your files are kept safe.
One way of getting a real feel for the company is to look at their mission statement to see if they hold the same values as your own business, but the best way to know if the company is good at what they do is to speak to their customers. They may have testimonies on their website or a list of customers that are happy to be contacted to give their views, but if they have had a number of satisfied in the past it is quite likely they do a good job.
When considering potential companies make sure you fully investigate their facilities. If you want to store digital files as well as paper documents ensure the company you choose has the facility to store both. The whole reason you are looking into offsite companies is because you need to keep your documents safe, so its worth taking the surroundings of the facility into the account.
Are there any potential hazards near the building? Is the company the only business in the building or is it multi-tenant? these are some of the questions you need to consider as you look around.
The main thing to consider is their disaster management. If anything were to happen to your company's important files what would they do about it? Ensure you have a good understanding of their disaster prevention procedures before you put your documents in their care.