Important Facts About Paper Shredding Services

Business documents that are no longer being used tend to be bulky and can fill up valuable company space

. Document shredding is the ideal way of getting rid of those unused documents because it eliminates space and ensures the safety of the information on the papers. Most of these documents have personal details of the company's clients and if they are not discarded properly when they are no longer needed, then their clients can easily be victims of fraud or identity theft. The majority of the shredding services out there are very thorough; shredding the papers makes it nearly impossible to reassemble them back together. Several laws have been put in place so that people's sensitive information on paper can be protected by proper, safe and effective disposal means -- document shredding being one of them.

Countries that have employed the data protection act have the interests of its people at heart. Sensitive documents could include: names, financial information, residential and work addresses, and different belief systems (religious or political). Therefore, the data protection act instructs the responsible parties to use proper technological means like shredding to get rid of the documents that are not being used. Commercial businesses, small corporations, educational institutions, and any other bodies that hold people's personal information are mandated to seek paper shredding services or any other acceptable means to protect the people's rights.

You might be wondering which type of documents should be shredded. Paper shredding services apply to human resource and accountant departments that have documents which contain salary information, and even bank account numbers. If this information were to get in to the wrong hands, then the whole department would be questionable and compromised. Areas of sales and marketing can also use the paper shredding services as marketing is a very competitive department and marketing ideas are usually put on paper. When the marketing strategies have already been executed, the written document may have to be discarded and document shredding is one of the best ways to do it.

There are some hotels, rehab centers and other service areas that put a premium on privacy. Paper shredding services are highly welcomed because if the visitor log or client list is exposed, then it is going to be problematic. Those individuals who are fond of shopping online and get their receipt slips that have their financial information also need to get shredding services even if they are at home. If by bad luck or negligence the information falls in the wrong hands, then they would be victims of identity theft or even credit card fraud.

However, there are some instances when document shredding should not take place. Some documents no matter how sensitive should not be shredded and if they happen to be shredded, that would be going against the law. Another example where shredding services aren't needed is if the papers being shredded are tax related and taxes have not yet been filed. Another instance could be documents needed for evidence for a legal case and yet they are being shredded. This is an unlawful act and if caught, the responsible person will be held accountable and may even serve time for those actions. With the exception of the above examples, paper shredding services are extremely useful, safe, and helpful for your company to conduct secure and protected business.

by: Paul Malcolm

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