Improving File Management With Saas Productivity Tools

File Sharing and Tracking Beyond FTP

File Sharing and Tracking Beyond FTP

How to send large files easily and securely on the Internet has long been a challenge for professionals in the Architecture, Engineering and Construction industries. Even the most secure FTP file share solutions can be unreliable and cumbersome, with limited capacity for tracking user updates. Using an SAAS (software as a service) productivity tool can solve file management problems on every level. Web-based software finally puts professionals in control of file sharing and management and replaces outdated FTP technology with unprecedented security, efficiency, organization and affordability. Lower risk and higher productivity result in overall profitability.

Software Services Solve the Tracking Dilemma

With SAAS (software as a service), users can manage files specifically designed for Architecture, Engineering and Construction firms. A web software service transforms how companies previously worked. Tracking large projects from remote locations can become confusing when a team is geographically spread out. Even when working from the same location it can become problematic for people trying to track the who, when and what of small changes being made to a large PDF or drawing. Unlike with FTP, a software service tracks exactly who has opened a document and/or made changes. It can automatically time and date stamp every transmission with a history of revisions and comments for easy retrieval. The right software productivity tool can even include a variety of automated alerts for all project members every time an update has been transmitted.

The Ease of a Simple Software Service

With a Web based, SAAS productivity tool there is no special software or hardware to install on anyones computer. With just an Internet connection and a Web browser, the service is immediately accessible. Files can be uploaded, sent and recorded with just a few clicks. The entire process of how to transfer large files is streamlined into simple and reliable automation. Every type of document can be easily exchanged and retrieved at any time of day or night without confusion.

Cutting Edge Retrieval

A software service productivity tool not only liberates users from problems of how to send large files, but it gives them new power over how to search and retrieve files. Unlike with FTP file share systems, files managed online can be retrieved in multiple ways. The file share technology allows for an open source organization system where users can tag documents with as many labels as they want. Files can then be accessed through numerous searches faster and easier, no matter where files are located.

Security and Profitability

The security features of a Web-based software service far surpass FTP with multi-tiered levels from user log in, to system encryption, to the advanced project password protection system. With minimized risk, professionals can trust the freedom of faster transmissions and flawless trackingno matter how large files are.

When users experience the radical improvement from FTP offered by online file sharing software, they never again have to think about the details of how to transfer large files.

by: Susan Slobac

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