Keeping Coshh Compliant - The Paper Or Software Route?
CoSHH law stipulates that employers undertake a task based CoSHH risk assessment on each substance they use.
In order to be CoSHH compliant you must have a complete inventory of the substances used in your business. This includes everything from paints and detergents to hand lotions and air fresheners. You must also have an up to date Safety Data Sheet for each substance you use. You should also have a library of CoSHH risk assessments for each process in which the substance is used.
A file containing Safety Data Sheets does not equate to being CoSHH compliant, both the task and the substance must be assessed.
There are two ways to implement your CoSHH data - the paper based route or the software based route.
The paper based route is most definitely a more time consuming and archaic way to becoming compliant. It involves a mound of paperwork and being chained to the desk for long periods of time, especially when you consider that you need an assessment for every substance and task.
It may even mean that you delegate out part of the responsibility to other members of staff who could be doing other essential work instead.
A backlog of paperwork can easily mount up with the paper system, as other work duties become more of a priority.
In comparison to the paper system is the on line software alternative. This is a much more preferential system when it comes down to being CoSHH compliant.
An online CoSHH management system helps you become more organised and efficient. An online inventory allows easy access to all your substances and Safety Data Sheets and makes the CoSHH risk assessment process an easier task to complete.
The system should include tool bars and filters which help you obtain and update information in a quick and easy manner.
A noteable CoSHH software provider will keep your Safety Data Sheets updated and upload them so that you have direct access so that you are always compliant. It is essential that you have on site the most up to date SDS for each substance you use.
An online software tool also makes accessibility to your CoSHH risk assessments more readily available. Just by logging in to the system your employees can have access to the system immediately.
Remember! The HSE have extensive powers. They can visit your workplace unannounced and conduct a health and safety audit at any time. They will want to see the correct CoSHH documentation. Failure to comply can result in prosecution, fines, closure of business and prison!