MYOB Tips – 4 Reasons Why You Should Do Backups

MYOB Tips 4 Reasons Why You Should Do Backups

Your MYOB software package contains a powerful array of features to assist you in running your business at maximum performance levels. From keeping you up to date with the financial status of your business, analysis of cash flows and the capacity to predict the impact of business decisions the information is vital to your business and must be protected at all costs.YourMYOB Certified Consultant will also reiterate the importance of protecting your data.

Protection of your MYOB data files is best done by performing regular backups and you should also give consideration to storing these backups at a safe site away from your office environment. Protecting your data in this way is a commonsense approach to storage of sensitive business data and it applies not only to your accounting records but also to anything to do with your business.

Loss of data through computer crashes all viruses which infect your systems can be a catastrophe that many businesses have difficulty overcoming. Data loss can be a time-consuming distraction that could dramatically affect your bottom line.

When protecting your MYOB data files it is important to recognise that the backups need to be performed in a particular fashion and normal backup programs may not stored your financial data in the correct format meaning they cannot be restored in the event of a catastrophic data loss.

MYOB data files must be backed up in the following fashion:

When you have opened up your company file, go to File and select Backup. A window will now pop-up labelled Company File Backup. You will have the option of backing up all your data or just the company file and M-Powered Services Centre only. You will also have the option of checking the data for errors. It is important to back up your company file and check the company file for errors, so both these options must be selected.

When you choose the back up all data option, you will also be saving the ancillary data in your file including all customise forms and reports, BAS link setup templates, any changes to Excel spreadsheet reports you have made, and customised mail merge and Excel report templates.

Once you have performed these actions are backup window will appear where you can indicate the destination of your backup file. You simply have to navigate to the folder where you wish to store the backup, but by default MYOB will use an American date format and the MYOB prefix as the file name. It is important however that you choose a file name that will easily identify it so that it will be easy to restore from should the necessity a rise.

If you are choosing to store files onto a separate CD-ROM, this is the time to make that selection, make sure that the type of CD you are using is compatible.

Click Save and the backup will begin.

If you are uncertain of any of the steps contained in this procedure, you can callMYOB support for assistance. but once you have learned this simple procedure your backup data will be safely protected and you can now store your valuable information in a safe location for future use.

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