Mail Handling Tips That Will Save You Time And Frustration

E-mail, text messaging, instant messaging, social networking

, online banking, and other electronic communication methods have gained widespread use in recent years. Popularity of these methods have caused some prognosticators to predict that

traditional mail (or snail mail as it is affectionately dubbed) will go the way of the Dodo bird. Whether or not that happens is a matter of conjecture; however most of us still have a good deal of traditional mail, magazines and sales flyers that arrive regularly in our mail box.

In addition to incoming mail, we also need to occasionally mail out things such as bill payments, letters, subscription renewals and the like. Because snail mail will be with us for the foreseeable future, here are a couple of tips for handling your incoming mail that will save you time and frustration.

First, you must learn to handle your mail only one time. Moving mail around from here to there, picking it up and putting it down without taking action is a big time waster. When you retrieve your mail from your box, immediately throw away the obvious junk mail such as sales letters and flyers. Shred information that can affect you financially such as credit card offers, life insurance offers, mortgage refinance solicitations, etc. Discard anything that doesn't need action, is of no interest to you, or does not need to be saved, such as a subscription request for a magazine or newspaper that you are already subscribed to.

Secondly, save only the items that are of interest or importance such as personal letters and bills, and deal with them appropriately and in a timely manner. Don't just let it all pile up on your desk or table-sort, file or read your mail right away. File the bills that need to be paid in a tickler file or bill caddy; read and dispose of letters and other mail of interest; put magazines, newsletters, etc. in your magazine rack so you can read it at your leisure.

In conclusion, it's important to remember to handle your incoming mail only once. When in hand, either save the mail that is of interest or importance to you and discard the rest. Reading and disposing of your mail quickly each day helps keep you organized, reduces clutter, and eliminates the chance of overlooking something that is time-sensitive or important.

by: Jesse Whitehead

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