Mail to Email to Large File Transfer
Mail to Email to Large File Transfer
Mail to Email to Large File Transfer
In the midst of a global recession, everyone - especially small business owners - is looking for ways to save money. Sadly, many costs (including shipping costs - just look at upcoming rate increases from FedEx and UPS) have been rising. While the U.S. postal service's recent application to increase its rates was turned down, it's a safe bet that they will keep trying until they succeed. Now, mail systems have been in use since at least 550 BC (Persian king Cyrus the Great is often credited with creating the first real postal system), but times have changed there are better, faster and safer ways of sending information.
SENDING INFORMATION IN THE DIGITAL AGE
While there are many things that still need to be physically sent, the creation and wide adoption of computers and digital media have dramatically changed how information moves around the world. Updates to friends and family, invitations to special events, even postcards are now sent electronically. Email and services like Facebook allow us to send and share smaller amounts of information with each other, but there are times when a more powerful or secure file transfer solution is needed:
Sending video to friends and family
Insurance agents transferring client or policy information to a partner firm
Architects or designers needing a client's feedback on plans or designs
Film or television producers receiving edited files
Lawyers sending large legal documents
There are too many kinds of documents, media or files to list, but you get the idea. Almost everyone has switched to email when it comes to general correspondence, and it even works for sharing small files. This has saved individuals and businesses millions of dollars in postage and postal supplies (envelopes, mailers, etc) and has helped contribute to the decline of the U.S. Postal Service (and others) as demand for their services has dropped dramatically.
However, email often doesn't work for the above-mentioned business file sharing applications - very often either the sender's or receiver's mail servers will bounce messages that are considered too large (generally in the range of 10MB). This isn't an issue for the average PDF document or small video clip, but what if you're sending design files to your printer or a video to your editor? Burn it to a CD or copy it to a USB key and then mail it?
SEND YOUR LARGE FILES LIKE THE C.I.A. - IN THE 60'S
There are a number of issues associated with sending digital content via physical media:
Cost: as mentioned earlier, shipping costs are rising, and this will apply across the board - whatever the size of the package
Reliability: even the most trustworthy, skilled and professional couriercannot guarantee that your information will arrive at its destination safely and on time. Bad traffic,sudden Nordic volcanic eruptions, and a host of other potential hazards lie in wait. And this is assuming the courier does their job...let's face it, there are a lot of stories of disgruntled or unbalanced Postal employees losing, stealing or otherwise tampering with the mail. There's a reason the phrase "going postal" was coined in the first place!
Security: you could certainly encrypt the data on the disk - but you'd need to get the key to your recipients first anyways. And it won't matter if the disk doesn't make it there to begin with.
So, it is possible to go "Old School" and send an encrypted disk or USB key via special courier - and while it'smore reliable than sending it in the mail,there are easier, less James-Bondian methods available.
SEND VERY LARGE FILES ONLINE
Online file transfer services let yousend large filesover the Internet by having you upload your files to their servers and then sending your intended recipient a link that they can click on to download the files. It's even easier than it sounds, and it's a lot more secure and reliable than either the mail or couriers. It saves on costs (couriers are expensive - especially if you're sending something overseas) and lets you track exactly who has been uploading and downloading your files.
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