Make Remote Meeting A Simple And Cost Effective Affair With Web Conferencing

Communicating with geographically dispersed business associates has become the norm

for organisations based across the world and the situation is no different in Malaysia, a fast growing economy. The country has been at the forefront of growth in the Asia Pacific region, with service, industry and agriculture as its three main pillars. Malaysian companies need a medium to connect with their remotely located counterparts and coordinate better despite the distance between them. Web conferencing is deemed to be the most reliable means of accomplishing the same as it is convenient, flexible and facilitates remote collaboration in the best possible manner.

The Conferencing Service Providers (CSPs) in Malaysia offer scalable and flexible online collaboration suites that cater to the clients requirements perfectly. Such organisations provide on demand as well as operator assisted solutions that can be used to host sensitive announcements, company-wide meetings, high level events, Investor Relations (IR) calls and other business communications. The web conferencing suites available in the country can be customised to deliver a professional image of the company in front of the vendors, clients and personnel, with a host of excellent branding options. Moreover, users do not need to spend on hardware, which helps them save considerable costs while participating in virtual conferencing call.

An advanced online meeting solution available in the Malaysian market nowadays can be accessed from a simple web browser itself, without any extra downloads or plug-ins. Users simply need to log into their accounts and schedule an event using the integrated Lotus Notes or Microsoft Outlook Express. They can send invitations as well as reminders and get confirmations from the integrated email client on the user interface itself. In operator attended online conferencing services, an Event Manager is responsible for sending the invitations and getting confirmations, while the participants get more time to focus on the event itself.

Nowadays, remote meeting solutions come with a host of collaboration tools that can streamline the process of communicating in spite of vast distances. These include white board and annotation tools, file, document and application transfers, and desktop sharing. Speakers have full control over the virtual meeting, as they can mute/unmute participants, deliver presentations, host seminars and conduct brainstorming sessions. The attendees can use the enterprise Instant Messaging (IM) feature to set up group as well as individual chats. Users can make meeting interactive by conducting polls and hosting Q&A sessions to understand the comprehension levels of the participants.

Apart from making remote collaboration more convenient for all users, web conferencing solutions also act as cost cutting tools for the companies. These can effectively eliminate the need to travel for business, which brings down the cost of air travel, accommodation, taxis and food, among others. Moreover, with the advent of a virtual conference room, organisations do not have to be concerned about booking a conveniently located venue and the associated overhead costs, which again adds to their bottom line. Therefore, deploy a remote meeting solution in their communication infrastructure will certainly help the organisation optimise business meeting between remote personnel and save costs.

by: Dines Mark

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