Moving Your Office Efficiently

Moving your office can be disastrous for your business if not well-planned and executed

. Whether the office is the core of your business or constitutes the entire business, and regardless of the size of your company it's critical to minimize downtime and maintain communication with your clients and suppliers through the course of your office move.

As a moving consultant with plenty of experience helping families and businesses relocate I have a ton of advice to offer that will help you plan and execute an office move efficiently. The key word in any relocation is PLAN! Without a thorough plan things are bound to go awry, possibly costing you dearly in lost productivity.

You should begin planning several months in advance. Notify your clients, suppliers and all other business contacts of your upcoming move and provide them with a means to contact you during the relocation.

Create a checklist, office moves are complicated and a list of all the tasks that need doing (including who is responsible for accomplishing them) will help keep you on track.

A business continuity plan will enable you to reduce disruption of your day to day operations. You can use this plan to avoid costly interruptions and to maintain service commitments to your valuable clients.

For long distance or particularly complicated office relocations it might be a good idea to move your critical operations to a temporary site so that day to day business can continue uninterrupted. It may even be feasible to have key employees work from home for a short while until the new office is fully functioning.

Make a thorough assessment of the new site to establish where all your equipment and furniture will go and note whether you will need to acquire any new items. It's a good idea to include your technical staff so that they can see if everything will be functional for their needs or what changes need to be made beforehand so that when you move your office equipment you can just plug in and go.

Prearrange service disconnection and reconnections. It will certainly affect business continuity if you haven't electricity, internet or other critical services immediately available when you set up at the new office.

A pre-move orientation for your staff will help them settle into the new location more quickly and they may see problems you hadn't noticed so have them tour the new office prior to the move as well.

Don't forget to update your business listings to reflect your new location, so that your existing clients and new ones can find you easily.

Moving your office may be complicated, but a thorough plan carefully executed will help you achieve your relocation efficiently and with minimum disruption to your regular operations.

by: Jay Mover

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