Online Payslips And Employee Expenses

The four year Craig Thompson affair raises the valid question of what constitutes a legitimate workplace expense

. The current economic climate has also turned the focus to ensuring employees are not overly enthusiastic in spending company money. The question of what counts as an employee expense and what doesnt often leaves both employees and employers feeling a little unsure of the right answers, although it will be universally agreed that escort services are definitely crossing the line.

Here, we have a look at what should and should not be claimed as a typical business expense and how to deal with the cash used to pay for such expenses, not forgetting how this should be recorded and what receipts are necessary.

The general rule is, if it is a purchase required for business or the business process then it can be claimed as a business expense. If it has a personal use as well, then it can be partially expense covered, but things like business attire and commuting costs are not applicable.

Also applicable are expenses inccurred whilst performing the job, such as car expenditures (travelling for work, not to work) so fuel costs, mileage and maintenance charges; especially if it is a company car used by several employees.

Employee travel, abroad or interstate for work purposes applies. Legitimate trip expenses can include outlays such as flights, accommodations, reasonably priced meals and occasional lunches with contacts for business purposes. Business related gifts can fall under this category also.

Educational costs can also be counted, (if it serves the purpose of your business or if the course is required by the business and helps maintain or improve standards and qualifications in the line of work.) Computer and phone costs may also be claimed as business expenses if they are used solely for work purposes.

Refreshments, when employees are together or with clients discussing business matters are acceptable.

In order to efficiently manage your employee(s) expenses you need to:

Establish your policy, how much is allowed before extra authorisation is required, who will provide authorisations?

Clarify these amounts with employees and adhere to them.

Clarify categories that expenses can fall under, such as, accommodation; client lunches; flights or communication costs.

Capture as much information as possible, which employees were present, where they were, when the expenses were incurred.

Publish the data if you can, presenting employees with their spending habits will encourage extra consideration before future spending. For example a bar chart displaying which areas

by: Lily Horn

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