Pdfdocs A Quality Document Management Solution For All Format (extension) Files

Day to day life in a business entity involves emails

, files, documents, spreadsheets and many other formats. These kinds of documents are not just useful on their own when it comes to the reuse and knowledge mining of their intellectual content, but also represent a great challengeand like many challenges, an opportunity.

If you have only one individual working, it would be rather easy to maintain and manage the data for that user. However, when you are an organization of many and most of your documents are shared, these challenges begin to appear. In most cases, they are:

Data loss No measures or systems in place to track accountability.

Security breaches How secure is your data from theft? Do you have the right people looking at and sharing the right documents with appropriate people?

Search When you need a particular document, how quickly and efficiently are you able to find it?

Retrieval How easy it is for you to open and edit the documents?

Integration with other applications Will the user interface will make it easier for the users to work, or further confuse them?

Of course, there are many more challenges than just the above mentioned points. But after years of research and collaboration involving the best minds in the Information Technology and Legal fields, we now have strong and widely-accepted solutions for this: our preferred document management systems.

So what is a document management system?

A Document Management System (DMS) is a system of procedures and protocols used to manage document sharing and workflow in a collaborative environment. These procedures can be manual or computer-based. The procedures are designed to:

Allow a large number of people to access the shared stored data

Control access to documents and data, based on user roles (these define which documents each user can view or edit)

Help in easy storage and retrieval of data

Improve productivity in searching for documents

Improve the ease of accessibility

Improve document sharing between users

And a lot more. Some of the best DMS software solutions brought to you by our team, incorporating user-friendly features in spite of the complexities they need to manage, are iManage WorkSite and NetDocuments. Autonomy iManage integration with pdfDocs is fast becoming a market leader in the field of DMS solutions. They will give you significant peace of mind in managing your documents and let you focus on what your daily work really entails!

by: Peter Pal Disuja

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