Project Collaboration Software - Why Use Project Collaboration Software

Now that nearly anyone can get online, more people are choosing to work from home

. This can pose problems for companies who want to allow their employees the freedom to work remotely, but also want to keep track of important projects. Project collaboration software can solve this problem by allowing managers to assign and delegate tasks, keep track of document versions, and even hold meetings online. This can help you manage employees in your own company as well as streamline your dealings with freelancers. Furthermore, you can cut costs by using online collaboration tools to work with people around the world.

Project collaboration software is essential if you want to streamline project management while dealing with employees who are working remotely. Too often, departments have no idea what is really happening with projects. Without a clear outline, it is all too easy to assign the same task to multiple people, lose track of what version you're working on, or fall behind due to slow communication and turnaround. An online or desktop program can allow you to keep track of what your employees are doing. You can assign tasks and subtasks, set deadlines, and answer questions quickly. Some tools even have a forum or live chat so that employees can work together more effectively.

Using a program to collaborate your efforts also eliminates confusion. In the past, constant emailing could lead to chaos. For example, imagine you have to keep ten people updated on every step of a project. If everyone is working on the same document, you will be sending out ten different copies. When everyone is done, they'll be sending you different versions of the same project. If you have to make any changes, your work increases exponentially. Fortunately, project collaboration software allows you to keep track of all versions of a document. You can also reach every person involved in the project at the same time, so there is less potential for confusion.

Finally, project collaboration can allow you to save time and cut costs by holding meetings online. Many companies have to contact and manage employees around the world. This will be a common occurrence if you employ freelancers. Instead of contacting everyone by email or phone, project management software can allow you to hold a virtual meeting. Some tools do this by incorporating Skype or something similar, while others use a virtual whiteboard to share ideas. This also allows you to save office space. If you haven't tried using a project management tool yet, give it a shot!

by: Troy Truman

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