Project Management Templates Are Useful From Beginning To End

There are many project reports which are essential and are the responsibility of the project manager

. The various stages require different reports and may well be time consuming for a manager to create from scratch. Every stage has its own set of reports and data which needs to be compiled. The use of project management templates can reduce the time spent on reporting and allow the manager to focus on the managing the progress instead.

The initial stage usually requires an initiation report, which includes the criteria for success, milestones and periods as well as the desired outcome. Templates for the initiation or project start can be found which will suit many different types of projects. While the reports are important for backers and potential backers as well as to update superiors, they can also consume valuable time when created without a template.

A project planning report can be a combination of a sales presentation as well as carrying valuable information. Templates to integrate graphics into power point may improve the visual appeal of these necessary overviews of the broad project outlines. While a project-planning template can be a basic presentation in plan graphics, the new applications available can enliven them as well.

Part of the project management job includes communication and updates to the investors or contributors to any project. These interested parties may well receive weekly status updates and templates can make compiling status reports much simpler. In a corporate environment, such reports might be sent to executive directors for the project or the business owner might send such reports to investors or backers.

It is rare that a project that can proceed with every detail outlined in the planning stage and adhered to perfectly. In the real world of project management, things will change almost daily. A weekly or monthly, project change template can help the manager keep track of, and report changes to the project scope or implementation. These templates and change logs can help the manager track important points to be included in regular reports as well as in completion reports.

The inclusion of not only statistical reports but graphical representation makes it easier for a busy executive or investor to scan for the pertinent information. Graphical supplements or charts in addition to standard reporting can make the report much easier to read for the recipient. Templates for graphics and charts over specific time lines can be found to make including these elements a simple process.

Many popular software applications have free templates that might be adapted for a particular project type. Some templates can be found which are created by professionals and offered for minimal fees. Choosing a professional template may not be right for everyone but they can often be a wise investment for the project manager who must spend more time managing and less creating templates for reports and updates.

by: Anita Simmonds.

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