Reducing Corporate Liability Through Paper Shredding

When you are doing business these days, you are going to take every measure possible

to reduce any liability that your company might end up facing, for any reason. This includes things like making sure that your company has all of its assets properly insured, and that you follow all of the laws and regulations that affect your industry to be sure that you can't be later taken to court, fined, or face any other penalties for not adhering to all of the laws that apply to your area of business.

In many businesses, you deal with documents that contain information that is considered the private information of the people who have provided that information to you. That information is protected by the law, and in order to protect yourself from liability should that information become exposed in any way to your mistake or laxity in any area, you should employ the services of a commercial shredder on occasion to destroy any documents that you no longer require which might contain that type of information.

Even though more and more records are simply kept electronically, there is many cases, especially when legal or medical records are involved, where hard copies still need to be kept in many situations. The law protects the information on that paper, and as an example, in the medical industry there is even a separate set of laws which says that those documents must all be properly destroyed (HIPPA).

Companies that think they can follow the law and reduce their own liability simply by shredding the documents themselves in a regular office paper shredder are very sorely mistaken. Unfortunately, this is the kind of mentality that often results in a lawsuit, because documents which are shredded in those types of shredders are easily reconstructed, and the laws which make garbage public property make it so many times they are retrieved and reconstructed. On the other hand, a professional shredding company will make sure that the documents are totally and permanently destroyed so nothing of this type can take place.

The use of a professional document destruction firm should be considered just one of the expected costs of reducing business. The amount that it costs you to have private paperwork professionally destroyed will be a fraction of the cost you could be held liable for if you ever exposed private information, even unintentionally, making it a sound investment in your own business.

by: Paul McDuffy

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