Reviewing Your Absence Management Solution

An effective absence management system is just one way which businesses can reduce the cost of employee absenteeism.

Last year, time away from work cost the UK economy 17.3 billion, according to the Chartered Institute of Professional Development. To minimise the cost that absenteeism has on your business, the first step is to assess whether you have a problem with employee absence.

The first thing to do is collect data on individual levels of employee absence in your business. This should be done regularly, rigorously, and reviewed often so that any obvious trends in absence can be identified.

You can measure levels of individual absenteeism in terms of time lost. To do this you divide the total number of hours absent by the total number of hours expected to work, and multiply it by 100. This will give you a percentage of the time an employee has been away from work.

The best way to establish whether your staff are away from work more or less than they should be is to compare this figure to similar businesses. By benchmarking against businesses in a similar sector, you should be able to see if your employees are absent more or less frequently than expected.

It's important to remember that benchmarking is only indicative and should be exercised with caution, because every business, working environment and employee is different.

If analysing levels of employee absence suggests that staff are away from work more often than expected, it may be time to re-assess your absence management system.

In large businesses, monitoring and benchmarking levels of absenteeism can be costly in terms of time. Smaller businesses who don't have an HR team often don't have the resources to do this in house.

Keeping on top of employee absenteeism is vital to prevent damage to your bottom line, but so is delivering your business. A popular option with businesses is implementing an absence management system that can do this for you. It will allow you and your team to concentrate on delivering work, instead of spending valuable time recording and analysing data, so your business can continue to grow without the damaging effect of excessive employee absenteeism.

by: Hannah McLaverty-Williamson

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